Executive Assistant to the Senior Leadership Team

Royal United Hospitals Bath NHS Foundation Trust

Bath

On-site

GBP 26,000 - 34,000

Full time

21 hours ago

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Job summary

Salisbury NHS Foundation Trust is seeking an experienced Executive Assistant to support the Executive Team. The role involves complex diary management, meeting coordination, and governance support in a fast-paced environment.

The post holder will handle sensitive information with discretion and liaise with internal and external stakeholders to ensure smooth business operations. The successful candidate will contribute to resilience of the EA team, cross-cover colleagues, and ensure timely

Qualifications

Experience providing executive support in complex environments.
Ability to take accurate minutes and track actions.
Deal with confidential information with discretion.
Communicate effectively with senior stakeholders.

Responsibilities

Provide comprehensive, confidential executive support to the Executive Team.
Manage complex diaries and coordinate meetings and actions.
Prepare briefing papers, reports and correspondence.

Skills

Senior-level admin support

Diary management

Meeting coordination

Stakeholder management

Confidential information handling

Governance support

Education

Degree level or equivalent experience

Tools

Microsoft Office 365

Job description

Job Overview

Please note: we are unable to provide sponsorship for this position. An exciting opportunity has arisen for an experienced and highly organised Executive Assistant to provide comprehensive support to members of the Executive Team at Salisbury NHS Foundation Trust. The post holder will play a key role in ensuring the effective operation of the Executive Team, providing high-quality executive and governance support within a fast‑paced and complex environment. The role requires excellent organisational, communication and stakeholder management skills, together with the ability to manage competing priorities, coordinate meetings and actions, handle sensitive information with discretion and build effective working relationships across the Trust and the wider BSW Hospitals Group. The post holder will also contribute to the resilience of the Executive Assistant team through flexible working and cross-cover arrangements. This is an excellent opportunity for a proactive and motivated individual seeking to work at the heart of the organisation and make a meaningful contribution to the delivery of Trust and Group priorities. Main duties of the job The Executive Assistant will provide a comprehensive and confidential executive support service to members of the Executive Team at Salisbury NHS Foundation Trust, including complex diary management, meeting coordination, action tracking, governance support and the preparation of correspondence, reports and briefing materials. The post holder will act as a key point of contact for internal and external stakeholders, ensuring effective communication and supporting the smooth coordination of business activities across the Trust and wider BSW Hospitals Group. Working as part of the Executive Assistant network, the post holder will support leadership and governance meetings, monitor actions and deadlines, manage competing priorities and facilitate the timely flow of information to support effective decision‑making. They will also contribute to service improvement initiatives and provide cross‑cover for colleagues, helping to ensure resilience, business continuity and consistent standards of executive support. This role requires a proactive and professional approach, with the ability to work independently, exercise sound judgement and handle sensitive and confidential information with discretion. Please see attached job description and person specification for full details of roles and responsibilities. Working for our organisation

Working for our organisation

Salisbury NHS Foundation Trust (SFT) is part of the Bath, Swindon and Wiltshire (BSW) Hospitals Group, alongside Great Western Hospitals NHS Foundation Trust and the Royal United Hospitals Bath NHS Foundation Trust. Together, we are committed to delivering outstanding, sustainable healthcare through collaboration, innovation and excellent patient care.

With a history spanning more than 250 years, SFT combines a proud heritage with a forward-looking approach to healthcare. We employ more than 4,000 staff, provide around 470 beds and deliver acute, specialist and regional services across Wiltshire and beyond.

Our people are at the heart of everything we do. We are committed to creating an inclusive, supportive workplace where colleagues feel valued, developed and empowered to reach their potential. Flexible working helps colleagues balance work and personal commitments while meeting the needs of patients.

We offer NHS benefits including the NHS Pension Scheme, generous annual leave, staff discounts and onsite facilities.

Salisbury offers an exceptional quality of life, combining a historic city with beautiful countryside, access to the south coast and excellent transport links. Find out more at Experience Salisbury.

Detailed Job Description And Main Responsibilities

Please see attached Job description and person specification for full details of roles and responsibilities.

Person specification

Knowledge, Training and Experience

Essential criteria

Training and relevant experience to degree level or equivalent experience of working with competing priorities in a busy or complex environment
Providing senior-level administrative, PA, or EA support.
Organising and producing, accurate, timely minutes.
Handling confidential and sensitive information.
Preparing correspondence, reports and papers

Desirable criteria

Business administration/secretarial qualification (desirable).
Experience working in a complex or multi-site organisation
Demonstrable knowledge of governance processes and experience supporting senior leadership decision‑making

Communication and Skills

Essential criteria

Excellent written English and attention to detail
Clear, professional verbal communication
Ability to communicate effectively with senior stakeholders
Diplomatic and confident first point of contact

Desirable criteria

Experience of supporting or guiding colleagues on processes or ways of working (informally or formally)

Analytical

Essential criteria

Ability to absorb and summarise complex information
Accurate tracking of actions, deadlines and priorities
Ability to identify issues and escal…

Desirable criteria

Experience of operating with a high degree of autonomy, making decisions within delegated authority and understanding when to elevate

Physical Skills

Essential criteria

Confident keyboard and IT skills for minute-taking
Proficient use of Microsoft Office 365

Autonomy

Essential criteria

Ability to work independently using initiative
Ability to prioritise workload and meet deadlines
Able to manage pressure and changing demands

Desirable criteria

Experience of operating with a high degree of autonomy, making decisions within delegated authority and understanding when to elevate

Please note - Due to recent changes in UK immigration and visa rules applicants who do not currently have the right to work in the UK may not be considered unless an alternative right to work solution can be provided. Candidates requiring sponsorship (or will need sponsorship at the end of a current visa e.g. those with graduate visa's) should review the eligibility criteria on the gov.uk website before applying: Prove your right to work to an employer: Overview - GOV.UK

Applicant requirements

This post will require a submission for Disclosure to be made to check for any unspent criminal convictions.

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