Executive Assistant to the Secretary to the Corporation/Chief Executive (Fixed-Term Contract)

TRINITY HOUSE; London; Hybrid; GBP 38,000 - 45,000; Full time

Job summary

A leading charity in London is seeking a proactive Executive Assistant to support the Secretary and Chief Executive during maternity leave. The role involves high-level administrative tasks, managing communications, and overseeing governance and HR functions. Join a mission-driven organization where your contributions will make a real impact.

Qualifications

• Minimum 3 years’ experience in a similar role.
• Educated to degree level or A-Levels (or equivalent) in English.
• Experience in a busy office environment.

Responsibilities

• Oversee the Secretary’s inbox and correspondence.
• Organise and support meetings including minute-taking.
• Manage the Secretary’s diary, travel, and meeting arrangements.

Skills

Organisational skills

Communication skills

Minute-taking

Adaptability

Education

Degree level or A-Levels in English

Tools

Microsoft Office

Database systems

Job description

Executive Assistant to the Secretary to the Corporation/Chief Executive (Fixed-Term Contract)

Employer: The Corporation of Trinity House
Location: London (hybrid working)
Salary: c.£45,000
Contract Type: Full-time, Fixed Term (1st October 2025 – 31st August 2026)
Closing Date: 12 July 2025

About Us

Trinity House is a charity incorporated by Royal Charter since 1514 and dedicated to safeguarding shipping and seafarers. We provide education, training and welfare support while fulfilling our statutory duty as a General Lighthouse Authority (GLA) to deliver a reliable, efficient, and cost-effective aids to navigation service for the benefit and safety of all mariners. We are also a Fraternity comprising prominent members of the maritime community.

The Role

We are seeking a highly organised and proactive Executive Assistant to support the Secretary to the Corporation and Chief Executive of its Charities during a period of maternity leave. This is a pivotal role, combining high-level administrative support with responsibility for governance, HR, and data protection functions.

Key Responsibilities:

• Oversee the Secretary’s inbox and correspondence Draft and prepare reports, letters, and other documentation.
• Organise and support Court, Board, and Sub-Committee meetings, including minute-taking.
• Lead on departmental Governance, HR, and Data Protection (with GLA support) Maintain databases and filing systems.
• Maintain governance and data protection records and processes.
• Manage staff records and recruitment processes.
• Represent the Secretary at meetings as required.
• Manage the Secretary’s diary, travel, and meeting arrangements.
• Liaise with internal staff and external stakeholders, including VIPs and HRH The Master’s Office.

About You:

• Minimum 3 years’ experience in a similar role.
• Experience in a busy office environment.
• Flexible and adaptable with excellent organisational skills.
• Educated to degree level or A-Levels (or equivalent) in English.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and database systems.
• Strong verbal and written communication skills.
• Confident and accurate minute-taker.

Why Join Us?

This is a unique opportunity to contribute to a historic and mission-driven organisation with a modern outlook. You’ll be part of a supportive team, working in a role that offers variety, responsibility, and the chance to make a real impact.

To apply, please submit your CV and a covering letter outlining your suitability for the role by an email via the button belowby 12 July 2025.