Executive Assistant (12-14 Month FTC)

The Crowd; London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading international architecture practice in London seeks an experienced Executive Assistant to support their CEO on a 12-month fixed-term contract. The role demands managing schedules, organizing tasks, and liaising with clients within a dynamic studio environment known for its innovative designs. This position offers flexible working and a supportive culture, making it an ideal opportunity for a dedicated professional.

Qualifications

• Previous solid PA/EA experience supporting senior leaders, ideally within the design industry.
• Hard working and dedicated individual.
• Ability to build trusted relationships and go the extra mile.

Responsibilities

• Managing personal and professional schedule of the CEO.
• Booking travel and accommodation for CEO.
• Building rapport with clients and handling CEO’s emails.

Skills

Excellent organisation skills

Time management skills

Diary management experience

Proficient in MS Office Suite

Personable and friendly

Confident communication skills

Tools

Adobe Creative Suite

Job description

About The Role:

A prestigious international architecture practice is seeking an experienced and enthusiastic EA to support their CEO in their London studio on a 12 month+ fixed term contract (maternity cover). The company are known for their showstopping international designs and have an established name in the industry.

Within this role, you will closely support the busy CEO with both business and private duties to ensure every aspect is handled and running smoothly. Duties will vary from completing tasks and errands, maintaining the CEO’s calendar booking complex international travel and liaising with clientele.

This is a great opportunity for an experienced EA/PA to join a fast-paced and inspiring studio environment. With a sociable culture, excellent benefits, and flexible working on offer, the company also delivers a portfolio of high-profile international projects and is based in a vibrant part of the city.

Key Responsibilities:

• Managing personal and professional schedule of the CEO
• Organising and maintaining filing systems
• Running errands and completing tasks
• Organising client and staff events
• Documenting meeting minutes and actions for various meetings
• Building rapport with clients and handling CEO’s emails
• Booking travel and accommodation for CEO
• Updating and organising contacts database
• Managing project expenses and assisting with marketing projects
• Collaborating with other admin team members to manage the studio effectively
• Completing CEO’s cash and credit card expenses
• Ensuring CEO is on time for meetings

Key Skills/Requirements:

• Previous solid PA/EA experience supporting senior leaders, ideally within the design industry
• Excellent organisation and time management skills
• Diary management experience
• Proficient in MS Office Suite and ideally Adobe Creative Suite
• Hard working and dedicated
• Personable, friendly and professional
• Confident communicating with all levels of teams/companies/clients and ability to build trusted relationships and go the extra mile

To apply for this position please click on the apply button to attach your CV (and portfolio for design positions).

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The Crowd is an equal opportunities employer and agency.

Due to the high volume of applications we receive, we are unable to contact every applicant. If your application is successful for this role, one of our team will be in touch with you.