Executive Assistant to the MD & Executive Board – Maternity Cover

Aardman Animations, Ltd.; Bristol; Hybrid; GBP 35,000 - 45,000; Full time

Job summary

A leading animation studio is seeking a Senior Executive Assistant to support the Managing Director and the Executive Board. The role requires excellent organizational skills, proficiency in Microsoft 365, and the ability to manage multiple tasks efficiently. The position is full-time with a fixed-term contract, offering a blend of office and remote work. The ideal candidate will be self-motivated and possess strong problem-solving skills.

Qualifications

• Experience creating presentations with audio and visual content.
• Highly self-motivated and flexible.

Responsibilities

• Provide senior-level EA and secretarial support to the MD.
• Coordinate and minute quarterly EB and Trustee meetings.
• Manage diaries for the Managing Director and Executive Board.

Skills

Attention to Detail

Diary Management

Written Communication

Problem Solving

PC Literacy

Database Management

Tools

Microsoft 365

Microsoft Teams

Excel

PowerPoint

Job description

Start Date: Late July 2025

Contract: 9-12 months fixed-term contract (some flexibility may be required around the end date, as this is a maternity cover)

Full Time: 37.5 hours per week, Mondays – Fridays

Salary: Depending on experience

Location: Gas Ferry Road & Aztec West Bristol, with some remote working to be agreed with your Line Manager (minimum 3 days in the office)

Main purpose of the job:

To provide senior-level EA and secretarial support to the Managing Director (MD) and, as required, the wider Executive Board (EB). Additionally, to facilitate effective communication between the EB, Trustees, Partner Representative Group (PRG), and the rest of the company.

To be the initial point of contact for all enquiries directed to the Managing Director, coordinate and minute quarterly EB and Trustee meetings, track actions, collate Director Board reports, coordinate online Town Hall meetings for all Partners/Staff, and compile presentation content.

You will manage diaries for the Managing Director, Co-Founder/Creative Director, and the wider Executive Board as required.

Essential skills include excellent attention to detail, diary management, written communication, high PC literacy including proficiency with Microsoft 365 and Teams, good database management skills using Excel, and experience creating PowerPoint presentations with audio and visual content.

Applicants should be highly self-motivated, flexible, and demonstrate strong problem-solving and initiative skills.

We will review applications as they are received. Please include your salary expectations and availability in your Cover Letter.

Closing date for applications: 5 pm on Wednesday, 28th May 2025

About Aardman:

Aardman is an independent, multi-award-winning studio producing feature films, series, advertising, interactive entertainment, and attractions for both domestic and international markets. Our productions are known for their charm, character, and originality, reflecting the talent and energy of our team. Despite imitation, we continue to lead in creating visually stunning content for cinema, broadcasters, digital platforms, and live experiences worldwide.

In November 2018, Aardman became an Employee-Owned organization, ensuring the studio remains independent and preserving its creative legacy and culture.

Our Diversity & Inclusion Charter commits us to building a workforce that reflects society. We believe a diverse and inclusive workforce is vital to our mission: to create entertainment for all and be the most inspirational animation company globally. We welcome applications from all individuals and are open to flexible working arrangements. We are also a signatory of the Age-friendly Employer Pledge, a Disability Confident Employer, and a Living Wage Employer.