Executive Assistant to the MD & Executive Board – Maternity Cover

Aardman Animations; Bristol; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading animation studio is seeking a Senior Executive Assistant to support the Managing Director and Executive Board. This full-time role involves managing communications, coordinating meetings, and handling sensitive information. The ideal candidate will have substantial experience, excellent organizational skills, and proficiency in Microsoft 365 tools. The position offers flexibility with remote working options, requiring at least three days in the office.

Qualifications

• Substantial experience as a PA/Assistant at senior management level.
• Excellent attention to detail and diary management skills.

Responsibilities

• Provide senior-level Executive Assistant support to the Managing Director.
• Coordinate and minute quarterly Executive Board meetings.

Skills

Organizational Skills

Communication Skills

Problem Solving

Tools

Microsoft 365

Teams

Excel

PowerPoint

Job description

About The Role

Start Date: Late July 2025

Contract: 9-12 months fixed-term contract (flexibility around the end date may be required, as this is a maternity cover)

Full Time: 37.5 hours per week, Mondays – Fridays

Salary: Depending on experience

Location: Gas Ferry Road & Aztec West Bristol, with some remote working to be agreed (minimum 3 days in the office)

Main Purpose of the Job

To provide senior-level Executive Assistant and secretarial support to the Managing Director (MD) and, as required, the wider Executive Board (EB). The role includes facilitating effective communication between the EB, Trustees, Partner Representative Group (PRG), and the rest of the organization.

To serve as the initial contact for all inquiries to the MD, coordinate and minute quarterly EB and Trustee meetings, track actions, collate Director Board reports, organize online Town Hall meetings for staff and partners, and compile presentation content.

Diary management for the MD, Co-Founder/Creative Director, and the wider EB as needed.

For a full list of responsibilities, please see the attached job description.

About You

Candidates should have substantial experience as a PA/Assistant or equivalent at senior management or director level. Excellent organizational and communication skills, along with the ability to handle sensitive and confidential information effectively, are essential.

You should possess excellent attention to detail, diary management, and written communication skills, with a proactive approach to work. Proficiency in Microsoft 365, Teams, Excel, and PowerPoint (including multimedia content creation) is required.

Applicants should be highly self-motivated, flexible, and demonstrate strong problem-solving and initiative skills.

We review applications as they are received. Please include your salary expectations and availability in your cover letter.

Closing Date for Applications: 5 pm on Wednesday, 28th May 2025

About Us

Aardman is an independent, multi-award-winning studio producing feature films, series, advertising, interactive entertainment, and attractions globally. Our productions are known for their originality, charm, and character, reflecting the talent and dedication of our team. We continue to lead in creating visually stunning content for cinema, broadcast, digital platforms, and live experiences worldwide.

In November 2018, Aardman became an Employee-Owned organization, preserving our independence and creative legacy.

Our Diversity & Inclusion Charter reflects our commitment to building a workforce that mirrors society. We believe diversity and inclusion are vital to our mission: creating entertainment for all and being the most inspirational animation company globally. We welcome applications from all individuals and are open to flexible working arrangements. We have signed the Age-friendly Employer Pledge, are a Disability Confident Employer, and a Living Wage Employer.