Executive Assistant to the CEO & Board Liaison

The Alan Turing Institute; England; Hybrid; GBP 60,000 - 65,000; Full time

Benefits offered by this job

Flexible working

Family friendly policies

Employee-only benefits guide

Job summary

The Alan Turing Institute is seeking an Executive Assistant to the CEO to deliver a first-class executive support service to the CEO and senior leaders. The role requires proactive problem solving, discretion, and the ability to engage with stakeholders at all levels.

Based in the UK, this hybrid role involves coordinating calendars, travel, briefs, meetings, and governance activities, while embedding AI tools to enhance efficiency across the organisation.

Qualifications

• Extensive experience providing executive support to a CEO or senior executive team.
• Proactive with excellent problem-solving and attention to detail.
• Comfortable interacting with senior stakeholders internally and externally.
• Committed to EDI principles and the organisation's values.

Responsibilities

• Calendar management for the CEO and senior leaders, coordinating meetings, travel, and time zones.
• Coordinate with Institute colleagues to provide briefs, scripts, and slides in a timely manner.
• Draft correspondence and communicate actions and outcomes with stakeholders.
• Build relationships and knowledge of areas and stakeholders to prioritise demands on the CEO.
• Arrange and coordinate meetings, conferences, and video calls, book venues and prepare agendas.
• Manage the CEO's inboxes and organise files, records, and sensitive information.
• Support day-to-day operations, expenses, travel, PO and invoices.
• Liaise with the Chair and Trustees on behalf of the CEO and support Board processes.
• Explore safe AI tools to improve efficiency.

Skills

Executive support

Stakeholder management

Calendar management

Travel coordination

Communication skills

Job description

The Alan Turing Institute is seeking an Executive Assistant to the CEO to deliver a first-class executive support service to the CEO and senior leaders. The role requires proactive problem solving, discretion, and the ability to engage with stakeholders at all levels.

Based in the UK, this hybrid role involves coordinating calendars, travel, briefs, meetings, and governance activities, while embedding AI tools to enhance efficiency across the organisation.