Executive Assistant to the Board

MDL Marinas Ltd; Southampton; On-site; GBP 32,000 - 46,000; Full time

Benefits offered by this job

Pension Scheme

23 days’ annual leave, increasing with

Death in Service Scheme

Healthcare Cash Plan including high街街

Employee Assistance Programme

Staff Berthing

Holiday Park Discount

Employee Referral Scheme

Mortgage Advice

Bike to Work

Job summary

MDL Marinas Ltd in Southampton's Ocean Village Head Office is seeking an experienced Executive Assistant to provide high-quality support to the Board of Directors. This key role supports senior leaders through growth, coordinating Board and Senior Leadership Team activities, meetings, projects and key priorities.

The role suits a confident Executive Assistant, Personal Assistant, or Senior Administrator with excellent communication, attention to detail and the ability to manage multiple

Qualifications

• Previous experience in an Executive Assistant role supporting Directors.
• Excellent organisational skills and attention to detail.
• Strong communication with stakeholders at all levels.
• Advanced IT skills, including Microsoft Office and Teams.
• Ability to manage confidential information discreetly.
• Experience coordinating travel, meetings or events.

Responsibilities

• Act as a professional first point of contact for internal and external stakeholders on behalf of the Directors.
• Manage Directors’ diaries, inboxes, meetings, travel arrangements and associated logistics.
• Coordinate Board and Senior Leadership activities, including agendas, minutes, action tracking, Board packs and related papers.
• Draft reports, presentations, briefing papers and confidential correspondence to a high standard.
• Provide administrative support across key business processes, including HR administration, expenses, credit card returns, benefits and group company reporting requirements.
• Support the organisation of projects, events, archiving, staff berthing and Sail Training Award administration.
• Handle sensitive information with discretion, maintaining confidentiality and working in line with Company policies and standards.
• Play a lead role in maintaining a positive work culture within the Head Office through events, communications and other initiatives.

Skills

Executive support

Diary management

Stakeholder communications

Attention to detail

MS Office & Teams

Tools

MS Office

Teams

Job description

Calling all outstanding Executive Assistants – ready for your next opportunity?

We are looking for an experienced Executive Assistant to join our team at our Ocean Village Head Office to provide high-quality support to MDL’s Board of Directors. This is a key role at the heart of the business, supporting a diverse operation.

As MDL continues to invest and grow, there has never been a better time to join. You will support senior leaders through an exciting period of growth, helping to coordinate Board and Senior Leadership Team activities, meetings, projects and key priorities.

If you are a confident and proactive Executive Assistant, Personal Assistant, or Senior Administrator with excellent communication skills, strong attention to detail and the ability to manage multiple priorities, this could be the career move you have been looking for.

Join our supportive team at MDL with a highly competitive package, the opportunity to really make your mark, and a career in an industry where no two days are the same.

This role will include:

• Act as a professional first point of contact for internal and external stakeholders on behalf of the Directors.
• Manage Directors’ diaries, inboxes, meetings, travel arrangements and associated logistics.
• Coordinate Board and Senior Leadership activities, including agendas, minutes, action tracking, Board packs and related papers.
• Draft reports, presentations, briefing papers and confidential correspondence to a high standard.
• Provide administrative support across key business processes, including HR administration, expenses, credit card returns, benefits and group company reporting requirements.
• Support the organisation of projects, events, archiving, staff berthing and Sail Training Award administration.
• Handle sensitive information with discretion, maintaining confidentiality and working in line with Company policies and standards.
• Play a lead role in maintaining a positive work culture within the Head Office through events, communications and other initiatives.

About you:

• Previous experience in an Executive Assistant, Personal Assistant, Senior Administrator, or similar support role.
• Excellent organisational skills, with the ability to manage competing priorities, deadlines and confidential information.
• Strong communication skills and a professional approach when working with stakeholders at all levels.
• High attention to detail, with confidence preparing agendas, minutes, reports, presentations and briefing papers.
• Advanced IT skills, including Microsoft Office and Teams.
• Able to work independently, exercise sound judgement and maintain discretion when handling sensitive matters.
• Friendly, flexible and proactive, with experience coordinating travel, meetings or events, such as company conferences, would be an advantage.

Benefits include:

• Potential eligibility for staff bonus
• Pension Scheme
• 23 days’ annual leave, increasing with length of service, plus bank holidays
• Death in Service Scheme
• Healthcare Cash Plan including high street discounts
• Employee Assistance Programme
• Staff Berthing
• Holiday Park Discount
• Employee Referral Scheme
• Mortgage Advice
• Bike to Work

MDL Marinas are an equal-opportunities employer. For information on how we will handle your application, you can view the Company’s full privacy notice on our website via this link: https://www.mdlmarinas.co.uk/policies-and-regulations.