Executive Assistant to Regional Managing Director – Europe

SmartRecruiters, Inc.; Greater London; On-site; GBP 35,000 - 55,000; Full time

Job summary

Turner & Townsend is seeking a Business Assistant to support the Regional Managing Director - Europe. The role covers high-level admin, complex travel and diary management, and preparation of documents for senior leadership.

You will handle confidential correspondence, coordinate meetings with internal and client teams, and provide essential support to enable strategic projects across real estate, infrastructure and energy sectors.

Qualifications

• Experience supporting busy Directors at board level.
• Proven minute taking and board meeting organisation.
• Excellent written and verbal communication skills.
• OutstandingOrganisation skills with ability to prioritise.
• Discretion handling confidential material.
• Ability to work under pressure and meet deadlines.
• Team player with initiative and proactive approach.

Responsibilities

• Provide administration and management support to the Regional Managing Director - Europe.
• Manage complex travel arrangements and itineraries.
• Handle complex diary management and email screening.
• Coordinate confidential correspondence for sector leads.
• Process administration requests from internal and external stakeholders.
• Board management including minute taking and meeting prep.
• Liaise with client offices and client PAs to arrange meetings.
• Submit monthly mileage and expense claims for sector leads.
• Input purchase orders onto the finance system as needed.
• Book meetings, set up rooms and arrange refreshments.
• Deal with queries in person and by phone; support wider office team.
• Produce and format documents; assist with bids and CVs as requested.
• Maintain contacts and marketing database; assist events planning.
• Manage highly confidential information; act as Fire Warden (training provided).
• Conduct research and information gathering when required.

Skills

Board liaison

Diary management

Travel arrangements

Confidential information

Meetings coordination

Document production

Stakeholder liaison

Fire Warden training

Research gathering

Tools

Finance system

Job description

Turner & Townsend is seeking a Business Assistant to support the Regional Managing Director - Europe. The role covers high-level admin, complex travel and diary management, and preparation of documents for senior leadership.

You will handle confidential correspondence, coordinate meetings with internal and client teams, and provide essential support to enable strategic projects across real estate, infrastructure and energy sectors.