Executive Assistant to Real Estate Team

M&G plc; Greater London; Hybrid; GBP 45,000 - 60,000; Full time

Benefits offered by this job

Pension up to 18%

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Share Incentive Plan

38 days annual leave

Time Off When You Need It

Inspiring Families

Private Healthcare

Critical Illness cover

Life Assurance

Job summary

M&G plc is seeking a highly organised executive assistant to support senior Managers across the BauMont Real Estate Capital team, based in London and Paris. The role involves diary management, meeting coordination, travel planning, governance submissions, and broad administrative support to multiple colleagues.

Hybrid working arrangements are available. The successful candidate will be able to manage sensitive information, coordinate complex schedules, and assist with events, documents, and

Qualifications

• Proven track record in providing high quality support to senior individuals at Director / Board level.
• Experienced in handling sensitive and confidential information/matters.
• Confident to work autonomously, with initiative, 'managing upwards' as required.
• Experienced in supporting a number of colleagues across teams.
• Ability to prioritise demanding workloads and to juggle multiple competing priorities.
• Highly organised and efficient.
• Knowledge of or a willingness to learn the M&G and BauMont business processes and systems.
• Advanced skills in Microsoft applications e.g. Word, Powerpoint, Excel, Outlook, Copilot

Responsibilities

• Personal Diary Management: provide highly skilled and organised daily management of individual senior Managers diaries.
• Team Diary Management: co-ordinate and diaris e large or complex meetings.
• Travel / Itinerary: coordinate and book travel for colleagues.
• Deal with Correspondence and General Issues: manage incoming correspondence and autonomously complete issues.
• Governance submissions: complete Gifts & Hospitality submissions for colleagues.
• Expenses: submit expenses for individuals in the team.
• Events: assist with planning and organising events and attendance at industry events.
• Meeting Preparation / Collation of Documents: ensure all documentation is ready for large meetings.
• Document Creation: prepare high quality documentation including Powerpoint presentations, Excel spreadsheets, reports, agendas, minutes, letters.
• Team Support: assist with onboarding new starters, leavers, and system access for the team.
• Ordering stationery: order company branded items.
• Investment Committee: support organising and administration of Investment Committee meetings.
• Subscriptions: manage subscriptions to professional publications.
• Website management: update website with press releases, team bios and news.
• Invoices and payments: assist with invoices and payments setup.
• Admin Support: circulate messages to BauMont team and act as point of contact for admin tasks.

Skills

Diary management

MS Office

Confidential handling

Prioritisation

Team support

Tools

Word

PowerPoint

Excel

Outlook

Copilot

Job description

M&G plc is seeking a highly organised executive assistant to support senior Managers across the BauMont Real Estate Capital team, based in London and Paris. The role involves diary management, meeting coordination, travel planning, governance submissions, and broad administrative support to multiple colleagues.

Hybrid working arrangements are available. The successful candidate will be able to manage sensitive information, coordinate complex schedules, and assist with events, documents, and