Executive Assistant to MD – New Milton, Hampshire – ASAP start 2 – 3 months Temporary – Hybrid

Career Moves Group; New Milton; Hybrid; GBP 45,000 - 55,000; Full time

Job summary

Career Moves Group is seeking an experienced Senior Executive Assistant to provide high-level support to a Senior Executive and act as a key contact for Senior Management across the company. The role may include occasional support to other members of the Executive Leadership Team.

This is a fantastic opportunity for a proactive, highly organised EA who thrives in a fast-paced environment, helping senior leaders stay focused on priorities while maintaining confidentiality and professionalism.

Qualifications

• Proven experience supporting at Director or Executive level.
• Highly organised, proactive and detail-oriented with excellent time management and communication skills.
• Intermediate to advanced skills in Microsoft Word, Excel and PowerPoint.

Responsibilities

• Complex diary and meeting management.
• Coordinating travel, meetings and events.
• Inbox, expenses and invoice management.
• Preparing executives for key meetings and priorities.
• Coordinating Executive Board meetings, minutes and actions.
• Collating company data and reports for leadership meetings.
• Managing communication with internal and external stakeholders.
• Supporting projects and wider corporate initiatives.
• Proactively identifying diary or workload conflicts and finding solutions.
• Handling sensitive information with confidentiality.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder communication

Confidentiality

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Executive Assistant to Senior Exec

Location : New Milton, Hampshire

Start : Mid October

Duration : 2 – 3 months but could be longer

Type : Hybrid ( 3 days in office 2 remote )

Weekly UK travel required

Salary : Up to £ 50,000 pa depending on experience

We are looking for an experienced Senior Executive Assistant who will be providing high-level support to a Senior Exec but will also be a key point of contact for Senior Management across the company. It may also include occasional support to other members of the Executive Leadership Team.

This is a fantastic opportunity for a proactive, highly organised EA who enjoys working closely with senior leadership and becoming a trusted partner at the heart of a busy business.

The role :

You will provide comprehensive EA and administrative support, helping to keep senior executives organised, prepared and focused on their priorities. Responsibilities will include:

• Complex diary and meeting management
• Coordinating travel, meetings and events
• Inbox, expenses and invoice management
• Preparing executives for key meetings and priorities
• Coordinating Executive Board meetings, minutes and actions
• Collating company data and reports for leadership meetings
• Managing communication with internal and external stakeholders
• Supporting projects and wider corporate initiatives
• Proactively identifying diary or workload conflicts and finding solutions
• Handling sensitive information with professionalism and confidentiality

We’re looking for someone with proven experience supporting at Director or Executive level who can confidently operate in a busy, fast-moving environment.

You’ll be highly organised, proactive and detail-focused, with excellent time management and communication skills. You’ll also be a natural problem solver who takes ownership of their work and builds strong relationships across all levels of a business.

Intermediate to advanced Microsoft Word, Excel and PowerPoint skills are required.