Executive Assistant to Managing Director

Leaman Consulting Limited; City Of London; Hybrid; GBP 55,000 - 75,000; Full time

Benefits offered by this job

Excellent benefits

Daily lunch provided in the office (ve

vegan menu

Job summary

Hampstead-based charitable organisation is seeking an experienced Executive Assistant to provide dedicated 1:1 support to the Managing Director. This hybrid role requires managing a complex diary, international travel and communications.

You will act as gatekeeper, prepare high‑quality documents and presentations, coordinate meetings and stakeholder relationships, and track projects with meticulous follow‑through.

Qualifications

• Minimum five years of high-level 1:1 EA support experience to a CEO/MD/senior executive.
• Excellent English grammar and written communication.
• Proactive, autonomous and highly organized.

Responsibilities

• Provide seamless 1:1 support to the MD, manage a complex diary, international travel and communications.
• Act as gatekeeper to ensure MD's time is managed effectively and priorities are balanced.
• Prepare polished documents, presentations, reports, and meeting materials to a high standard.
• Coordinate meetings, events and international stakeholder relationships with thorough preparation and follow-up.
• Track projects, actions and deadlines, ensuring follow-through.
• Liaise with senior stakeholders, colleagues and external partners.
• Manage confidential information with discretion.
• Provide occasional personal assistance including private diary coordination.

Skills

1:1 executive support

Diary management

Travel coordination

Gatekeeper

Document preparation

Meetings coordination

Stakeholder management

Discretion

Personal assistance

MS Office

Tools

Microsoft Office

Job description

Hampstead | Hybrid - 3 days office / 2 days WFH

An exceptional opportunity has arisen for a highly accomplished Executive Assistant to provide dedicated 1:1 support to the Managing Director of a dynamic, internationally focused charitable organisation based in Hampstead. This is a wonderful opportunity to join a purpose-driven organisation making a meaningful impact.

This is a varied, trusted and influential position, working closely with an inspiring senior leader in a collaborative, purpose-driven environment. The successful candidate will be exceptionally organised, proactive and polished, with outstanding attention to detail, excellent judgement and the ability to anticipate requirements well ahead of time.

The Role

• Provide seamless 1:1 support to the Managing Director, managing a complex diary, priorities, international travel and communications
• Act as a trusted gatekeeper, ensuring the MD's time is managed effectively and competing priorities are handled with confidence
• Prepare beautifully presented documents, presentations, reports, correspondence and meeting materials to an exceptionally high standard
• Coordinate meetings, events and international stakeholder relationships, ensuring meticulous preparation and follow-up
• Track projects, actions and deadlines, taking ownership of follow-through and ensuring nothing falls between the cracks
• Liaise confidently and professionally with senior stakeholders, colleagues and external partners
• Manage confidential information with absolute discretion and sound judgement
• Provide occasional personal assistance, including private diary coordination and administrative matters

The Person

• A minimum of five years' experience providing high-level 1:1 EA support to a CEO, Founder, Managing Director or similarly senior executive
• Exceptional attention to detail, with superb grammar and outstanding written and spoken English
• An excellent communicator, capable of drafting polished, articulate correspondence and producing immaculate documents
• Highly proactive, resourceful and solutions-focused, with the ability to think ahead and work autonomously
• Strong organisational skills, excellent prioritisation and the confidence to manage multiple competing demands
• Emotionally intelligent, discreet, personable and comfortable building relationships at all levels
• Technically confident, with advanced Microsoft Office skills and an aptitude for modern productivity tools
• A genuine interest in working within a charitable, mission-led organisation

This is a wonderful opportunity for an experienced EA who enjoys being a genuine right hand to their principal, takes pride in delivering work of the highest standard and thrives in a busy, international environment.

Location: Hampstead, London
Working pattern: Hybrid, three days per week in the office
Benefits: Excellent benefits and daily lunch provided in the office (vegan menu only)