Executive Assistant to Chaplaincy & Student Wellbeing

Heriot-Watt University; Kilmarnock; On-site; GBP 27,000 - 31,000; Full time

Benefits offered by this job

28 days annual leave

Access to total rewards calculator

Job summary

Heriot-Watt University invites applications for an Executive Assistant in the Chaplaincy on a full-time, fixed-term basis (9 months). The role supports hospitality, events and administrative duties in the Chaplaincy building on the Edinburgh campus.

You will manage databases, diaries, publicity and bookings, while coordinating volunteers and ensuring food hygiene compliance. The post requires a warm, welcoming personality and strong English communication skills to interact with students, staff

Qualifications

• Good educational standard with excellent spoken and written English.
• Experience in front-line services and handling confidential information.
• Experience with a range of administrative tasks and process improvement.

Responsibilities

• Assist with day-to-day organisation of the Chaplaincy and respond to enquiries.
• Publicise Welcome Week, major events and chaplaincy activities across digital platforms.
• Support hospitality and kitchen hygiene for chaplaincy events and services.
• Perform routine admin tasks: scanning, filing, publicity, bookings, and website updates.
• Prepare basic financial reports and recruit/equip volunteers for events.

Skills

Excellent communication

Interpersonal skills

Data handling

Microsoft Office

Publishers/Canva

Social media management

Web page updates

Teamwork

Education

Good educational standard

Tools

Microsoft Office

Publisher

Canva

Job description

Heriot-Watt University invites applications for an Executive Assistant in the Chaplaincy on a full-time, fixed-term basis (9 months). The role supports hospitality, events and administrative duties in the Chaplaincy building on the Edinburgh campus.

You will manage databases, diaries, publicity and bookings, while coordinating volunteers and ensuring food hygiene compliance. The post requires a warm, welcoming personality and strong English communication skills to interact with students, staff