Executive Assistant - Chaplaincy & Student Life

Heriot-Watt University; City of Edinburgh; On-site; GBP 27,000 - 31,000; Full time

Benefits offered by this job

28 days annual leave

9 buildings closed days

Total rewards calculator

Job summary

Heriot-Watt University is recruiting an Executive Assistant for the Chaplaincy at the Edinburgh campus. The role supports a welcoming front-line service to students and staff, manages administration, events and publicity, and helps coordinate volunteers and catering activities.

Based in the Chaplaincy, you will handle diaries, databases, print materials and digital communications, ensuring accuracy and timeliness. The post is a full-time, 9-month fixed term role, Grade 5, 35 hours per week.

Qualifications

• Excellent spoken and written English.
• Experience in front-line services and handling inquiries.
• Experience with administrative tasks and implementing new processes.
• Ability to work in a team and with volunteers.

Responsibilities

• Front-line service delivery to students and staff.
• Assist with Welcome Week and events planning and publicity.
• Publicity on HWU digital platforms and social media.
• Maintain diaries, databases, and assisting with catering activities.
• Prepare simple financial reports for chaplaincy trips and meals.

Skills

Excellent communication

Interpersonal skills

Attention to detail

Customer service

Teamwork

Volunteer coordination

Education

Good educational standard with excellent spoken and written English

Tools

Microsoft Office

Publisher

Canva

Job description

Heriot-Watt University is recruiting an Executive Assistant for the Chaplaincy at the Edinburgh campus. The role supports a welcoming front-line service to students and staff, manages administration, events and publicity, and helps coordinate volunteers and catering activities.

Based in the Chaplaincy, you will handle diaries, databases, print materials and digital communications, ensuring accuracy and timeliness. The post is a full-time, 9-month fixed term role, Grade 5, 35 hours per week.