Executive Assistant, Chaplaincy & Student Life

Heriot-Watt University Malaysia; Easter Howgate; On-site; GBP 27,000 - 31,000; Full time

Benefits offered by this job

28 days annual leave

9 buildings closed days

Job summary

Heriot-Watt University is seeking an Executive Assistant to the Chaplaincy at the Edinburgh campus. You will provide front-line administrative support to the Chaplaincy team, handle inquiries, and contribute to hospitality and events throughout the week.

The role involves coordinating diaries, publicity, bookings, purchases, website and social media, and assisting with Sunday services and campus activities.

Qualifications

• Excellent spoken and written English required.
• Front-line service experience preferred.
• Ability to handle confidential information.
• Experience with administrative tasks and process improvement.
• Team-oriented with collaborative approach.

Responsibilities

• Organise day-to-day operations of the Chaplaincy and respond to inquiries.
• Plan Welcome Week, major events and publicity across channels.
• Publish accurate information on HWU digital platforms.
• Support hospitality, catering activities and kitchen hygiene.
• Carry out basic financial reporting and event administration.
• Recruit and equip volunteers for Chaplaincy events.
• General clerical duties and assistance for services.

Skills

Excellent communication

Interpersonal skills

Customer service

Data handling accuracy

Office & Canva proficiency

Social media & web updates

Volunteer coordination

Hospitality coordination

Teamwork

Education

Good educational standard with strong English

Tools

Microsoft Office

Publisher

Canva

Social media tools

Job description

Heriot-Watt University is seeking an Executive Assistant to the Chaplaincy at the Edinburgh campus. You will provide front-line administrative support to the Chaplaincy team, handle inquiries, and contribute to hospitality and events throughout the week.

The role involves coordinating diaries, publicity, bookings, purchases, website and social media, and assisting with Sunday services and campus activities.