Executive Assistant to CEO & Strategy Director

Squarcle; West of England; On-site; GBP 38,000 - 52,000; Full time

Benefits offered by this job

26 days annual leave (including your 1

Private medical insurance

Annual training and development

Job summary

Squarcle is a procurement, supply chain and digital specialist based in the UK. We are seeking a highly organised Personal Assistant to provide executive support to our CEO and Founder & Strategic Partnerships Director.

Expect complex scheduling, travel planning, and close collaboration with senior leaders to enable strategic priorities. This role requires discretion, proactive planning, and excellent communication.

Qualifications

• Minimum of 3+ years’ experience as a Personal Assistant/Executive Assistant.
• Advanced MS Office skills.
• Confident in speaking to and influencing senior management.

Responsibilities

• Provide proactive, high-level executive and personal support to the CEO and Founder & Strategic Partnerships Director.
• Act as a central coordination point across the business, facilitating collaboration and ensuring effective communication between leadership and wider teams.
• Manage complex and dynamic diaries, prioritising appointments, coordinating internal and external meetings, and ensuring executives are fully prepared through effective briefing and action management.
• Coordinate and manage executive communications, acting as a key point of contact and ensuring timely, professional, and effective responses to enquiries and correspondence.
• Build and maintain strong relationships with clients, partners, and key stakeholders, serving as a professional representative of the leadership team and Squarcle.
• Arrange and manage domestic and international travel, including itineraries, accommodation, transportation, and associated logistics.
• Coordinate personal travel, appointments, reservations, and other administrative arrangements ensuring seamless integration with business commitments.
• Provide discreet personal assistance where required, supporting the effective management of personal commitments and enabling executives to focus on strategic business priorities.
• Anticipate the needs of senior leaders and proactively manage competing professional and personal priorities, ensuring schedules run efficiently and effectively.
• Manage and process expenses, ensuring accuracy, compliance, and timely submission.
• Maintain well-organised electronic and physical filing systems, ensuring documents are accurately stored, accessible, and handled confidentially.
• Support business efficiency and continuous improvement initiatives by identifying opportunities to enhance administrative processes, systems, and ways of working.
• Lead the planning and coordination of internal and external events, including venue sourcing, invitation management, logistics, stakeholder communications, and on-the-day support where required.
• Handle highly sensitive information with the utmost discretion, professionalism, and confidentiality at all times.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder engagement

Tools

MS Office

Job description

Squarcle is a procurement, supply chain and digital specialist based in the UK. We are seeking a highly organised Personal Assistant to provide executive support to our CEO and Founder & Strategic Partnerships Director.

Expect complex scheduling, travel planning, and close collaboration with senior leaders to enable strategic priorities. This role requires discretion, proactive planning, and excellent communication.