Executive Support & Office Operations Coordinator

Squarcle Consulting; West of England; On-site; GBP 32,000 - 42,000; Full time

Benefits offered by this job

Generous leave package (26 days + bank

Private medical insurance

Referral bonus

Annual training week abroad

Cycle to work scheme

Pension NOW Pensions

Job summary

Squarcle Consulting in the United Kingdom is seeking an Office Coordinator & Executive Support to deliver a professional front-of-house and support senior leaders. You will manage diaries, arrange travel, handle correspondence, and coordinate meetings.

Reporting to the Business Support Director, you will ensure a welcoming office, handle confidential information, and build relationships with clients and suppliers in a fast-paced consultancy.

Qualifications

• 3+ years’ experience in Office and/or Facilities Management.
• Strong organisational, time management and prioritisation skills.
• First aid at work trained (desirable).
• Experience supporting Directors and Senior Stakeholders.
• High degree of emotional intelligence to deal with diverse clients and teams.

Responsibilities

• Oversee and support office administrative duties including maintaining the office and equipment.
• Manage office security procedures, access control, and visitor protocols.
• Serve as First Aider, Fire Marshal, and part of the Emergency Response Team.
• Manage front-of-house reception, welcome clients, and coordinate catering for meetings.
• Coordinate the purchase of office materials.
• Administrate desk booking and meeting room reservations.
• Act as primary contact for office suppliers, contractors, and maintenance providers.
• Support executive communication, including handling enquiries and emails, liaising with clients.
• Provide proactive, high-level executive support to MDs.
• Manage complex diaries, schedule meetings, and brief executives for appointments.
• Arrange and manage domestic and international travel and logistics.
• Process executive expenses with accuracy and timeliness.
• Handle highly sensitive information with discretion and professionalism.

Skills

Organisational skills

Time management

Prioritisation

Communication

Interpersonal skills

Job description

Squarcle Consulting in the United Kingdom is seeking an Office Coordinator & Executive Support to deliver a professional front-of-house and support senior leaders. You will manage diaries, arrange travel, handle correspondence, and coordinate meetings.

Reporting to the Business Support Director, you will ensure a welcoming office, handle confidential information, and build relationships with clients and suppliers in a fast-paced consultancy.