Executive Assistant - Team Support (Hybrid) £30k + 8% Bonus

Bauer Media Outdoor; Greater London; Hybrid; GBP 30,000 - 34,000; Full time

Benefits offered by this job

8% Annual Bonus

Hybrid work arrangement

Healthcare plan

Pension scheme

Life Insurance

Job summary

Bauer Media Outdoor is seeking a proactive Team Assistant to support the EA team and collaborate with Board EAs and senior departments. This role involves coordinating meetings, travel, events, supplier administration, and HR-related tasks in a fast-paced environment.

You will work with Concur, D365, and the Microsoft Office suite, ensuring data accuracy and timely processing of expenses and invoices. Hybrid work setup with in-office presence in London.

Qualifications

• Experience in a Team Assistant or administration role.
• Excellent time management skills with the ability to prioritise and plan effectively.
• Proficiency in Microsoft Office including Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Assisting the Board EAs as required and supporting the wider admin team.
• Assisting with the set-up of meetings – booking rooms, providing refreshments, collating relevant agenda/paperwork, greeting external guests.
• Assisting with hospitality and special events; including company and industry events, e.g. internal initiatives, Board meetings, client dinners, conferences, and awards ceremonies.
• Booking travel, hotels, restaurants, and related hospitality administration.
• Organising, researching, and booking venues for events.
• Organising Staff & Client Gifting.
• Coordinating payments and making sure invoices are paid on time.
• Raising and monitoring purchase order requests on D365 and acquiring the relevant authorisations.
• Administration of new supplier and compliance forms.
• Communicating with relevant teams to ensure necessary information is shared.
• Keeping data systems up to date as required.
• Supporting UK People Team with diary management of team meetings, events & travel
• Back up for People (HR) administration - this can include, but not limited to, new contracts, offer letters, employment changes, system data input (personal details, starters, leavers, and benefits)

Skills

Time management

Prioritisation

Team player

Resilience under pressure

Can-do attitude

Tools

Concur

D365

Microsoft Office

Job description

Bauer Media Outdoor is seeking a proactive Team Assistant to support the EA team and collaborate with Board EAs and senior departments. This role involves coordinating meetings, travel, events, supplier administration, and HR-related tasks in a fast-paced environment.

You will work with Concur, D365, and the Microsoft Office suite, ensuring data accuracy and timely processing of expenses and invoices. Hybrid work setup with in-office presence in London.