Executive Assistant & Stock Operations (Hybrid) – Luxury

Four Seasons; Greater London; Hybrid; GBP 41,000 - 50,000; Full time

Job summary

Four Seasons, a London-based luxury watch and jewellery specialist, is seeking a Personal Assistant & Stock Operations Coordinator to support the Managing Director and oversee stock from receipt to market. The role blends executive assistance with hands-on stock prep within a fast-paced luxury retail setting.

The position requires five years in senior-level support, superb organisation, discretion and strong communication.

Qualifications

• Five years+ experience supporting Founder/MD or C-suite
• Strong calendar, inbox and travel management
• Experience in stock administration or luxury retail is a plus
• Excellent written and verbal communication with high presentation standards
• Advanced proficiency with Microsoft Office and Mac systems
• Proactive, discreet and highly organised with strong multitasking abilities

Responsibilities

• Manage the Managing Director’s calendar, meetings and travel arrangements
• Triage emails and draft/dispatch correspondence on the MD’s behalf
• Prepare agendas, materials and follow-up actions for meetings
• Coordinate domestic and international travel and expense reconciliation
• Support stock administration from receipt to retail preparation and listing
• Liaise with internal teams and suppliers to ensure on-time delivery and presentation of products
• Assist with confidential financial administration and record-keeping

Skills

Executive support

Calendar management

Travel coordination

Stock administration

Discretion

Communication

Attention to detail

Office & Mac skills

Tools

MS Office

Mac OS

Job description

Four Seasons, a London-based luxury watch and jewellery specialist, is seeking a Personal Assistant & Stock Operations Coordinator to support the Managing Director and oversee stock from receipt to market. The role blends executive assistance with hands-on stock prep within a fast-paced luxury retail setting.

The position requires five years in senior-level support, superb organisation, discretion and strong communication.