Executive Assistant / Project Coordinator

FY Recruitment; Greater London; Hybrid; GBP 50,000 - 60,000; Full time

Benefits offered by this job

20% bonus

Hybrid working

Central London office

Job summary

FY Recruitment in Central London is seeking an experienced Executive Assistant / Project Coordinator to support Partners and coordinate multiple executive search assignments from briefing through to completion. The role is hybrid, with 2–3 days in the London office, and offers a £50,000–£60,000 salary plus a 20% bonus and benefits.

You will manage complex interview scheduling, prepare reports and client documentation, maintain CRM records (Invenias experience advantageous), and deliver an

Qualifications

• At least 2 years' executive search experience.
• Experience supporting Partners, Consultants or Principals on retained search assignments.
• Excellent organisational and communication skills.
• Strong Microsoft Office skills (Word, PowerPoint and Outlook).
• A proactive, professional and solutions-focused approach with exceptional attention to detail.

Responsibilities

• Coordinate multiple retained executive search assignments.
• Manage complex interview scheduling across multiple stakeholders and time zones.
• Prepare candidate reports, presentations and client documentation.
• Maintain accurate CRM records (Invenias experience advantageous).
• Support Partners with diary management, project coordination and administration.
• Deliver an exceptional candidate experience throughout the search process.
• Build strong relationships with clients, candidates and senior stakeholders.

Skills

Executive search experience

Support Partners/Principals

Organisational skills

MS Office

Attention to detail

Tools

Invenias CRM

Job description

Executive Assistant / Project Coordinator

Location: Central London (Hybrid – 2–3 days in the office)
Salary: £50,000–£60,000 + 20% Bonus + Benefits

About the Role

Our client is an ambitious boutique executive search start-up specialising in senior leadership appointments across private equity-backed, growth and corporate businesses.

They're looking for an experienced Executive Assistant / Project Coordinator to support the Partners and coordinate multiple executive search assignments from briefing through to completion. This is a fantastic opportunity to join a growing business where you'll have real responsibility, work closely with senior leaders and enjoy excellent opportunities for career progression.

Key Responsibilities

• Coordinate multiple retained executive search assignments.
• Manage complex interview scheduling across multiple stakeholders and time zones.
• Prepare candidate reports, presentations and client documentation.
• Maintain accurate CRM records (Invenias experience advantageous).
• Support Partners with diary management, project coordination and administration.
• Deliver an exceptional candidate experience throughout the search process.
• Build strong relationships with clients, candidates and senior stakeholders.

About You

You’ll have:

• At least 2 years' executive search experience.
• Experience supporting Partners, Consultants or Principals on retained search assignments.
• Excellent organisational and communication skills.
• Strong Microsoft Office skills (Word, PowerPoint and Outlook).
• A proactive, professional and solutions-focused approach with exceptional attention to detail.

What's on Offer

• £50,000–£60,000 salary plus 20% performance bonus.
• Hybrid working (2–3 days per week in the Central London office).
• Join an ambitious boutique start-up with genuine scope for career development and progression.
• Work alongside experienced Partners on high-profile executive search assignments in a collaborative, supportive environment.

Apply today if you're an experienced Executive Assistant or Project Coordinator looking to take the next step in your executive search career.