Executive Assistant, Private Office — 1-Year FTC

Knight Frank; Greater London; On-site; GBP 40,000 - 52,000; Full time

Job summary

Knight Frank's Private Office team is seeking an exceptional Executive Assistant to provide first-class support to senior stakeholders, joining on a 1-year fixed-term maternity cover. The role demands proactive organisation, meticulous coordination of diaries, travel and communications, and a professional, client-focused approach.

You will work across marketing, events and operations, managing complex schedules, producing presentations, liaising with internal teams, and ensuring accuracy in

Qualifications

• Previous experience as an Executive Assistant, Personal Assistant or Team Assistant in professional services or private office environment.
• Excellent diary management, inbox management and international travel planning experience.
• Strong written and verbal communication, confidence liaising with senior stakeholders and clients.
• Professional, discreet approach to confidential information and high-profile matters.
• Attention to detail with ability to manage multiple priorities in a fast-paced setting.
• Proficient in Microsoft Office (Outlook, PowerPoint, Word, Excel) and CRM systems.

Responsibilities

• Provide dedicated support to senior members of the Private Office team, including diary and inbox management.
• Coordinate domestic and international travel and complex calendars across time zones.
• Prepare presentations, proposals, and marketing collateral; manage filing and records.
• Assist with client due diligence, compliance records and invoicing processes.
• Support events, marketing materials, newsletters and communications.

Skills

Executive assistant

Diary management

Travel planning

Communication

Microsoft Office

CRM systems

Presentation production

Event coordination

Tools

Outlook

PowerPoint

Word

Excel

CRM systems

Job description

Knight Frank's Private Office team is seeking an exceptional Executive Assistant to provide first-class support to senior stakeholders, joining on a 1-year fixed-term maternity cover. The role demands proactive organisation, meticulous coordination of diaries, travel and communications, and a professional, client-focused approach.

You will work across marketing, events and operations, managing complex schedules, producing presentations, liaising with internal teams, and ensuring accuracy in