Executive Assistant, Pharmacy Department

Hywel Dda University Health Board; Carmarthen; On-site; GBP 21,000 - 27,000; Full time

Job summary

Hywel Dda University Health Board is seeking an administrative support candidate to assist the Pharmacy Team at Glangwili General Hospital. The role focuses on providing day-to-day administrative duties, maintaining records, coordinating communications, and supporting a busy healthcare team.

The successful candidate will demonstrate excellent organisational and communication skills, attention to detail, and the ability to work both independently and as part of a multidisciplinary team within a

Qualifications

• Excellent organisational and communication skills.
• High level of accuracy and attention to detail.
• Ability to work independently and as part of a team.
• Professionalism, flexibility and commitment to delivering a high standard of service.

Responsibilities

• Providing comprehensive administrative support to pharmacy managers and the wider pharmacy team.
• Maintaining accurate records, databases, and filing systems in accordance with local policies and procedures.
• Coordinating and responding to telephone calls, emails, and other correspondence in a professional and timely manner.
• Arranging meetings, preparing agendas, taking minutes, and distributing relevant documentation as required.
• Supporting the organisation and monitoring of pharmacy workforce information, training records, and departmental activities.
• Assisting with the preparation of reports, presentations, and other administrative documents.
• Liaising effectively with pharmacy staff, multidisciplinary teams, patients, and external organisations to support service delivery.
• Managing confidential information appropriately and ensuring compliance with data protection and information governance requirements.
• Supporting the administration of recruitment, induction, training, and other workforce-related processes as required.
• Undertaking general office duties, including ordering supplies, maintaining stock levels of office materials, and ensuring administrative systems operate efficiently.

Job description

Hywel Dda University Health Board is seeking an administrative support candidate to assist the Pharmacy Team at Glangwili General Hospital. The role focuses on providing day-to-day administrative duties, maintaining records, coordinating communications, and supporting a busy healthcare team.

The successful candidate will demonstrate excellent organisational and communication skills, attention to detail, and the ability to work both independently and as part of a multidisciplinary team within a