Executive Assistant / Personal Assistant – Real Estate

DiverseJobsMatter; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

DiverseJobsMatter in London is seeking an experienced Executive Assistant/Personal Assistant to support senior lawyers within the busy Real Estate division.

You will manage diaries, coordinate meetings, arrange travel and itineraries, prepare and format documents, support transaction materials, and handle confidential information with discretion while delivering excellent client service to internal and external stakeholders.

Qualifications

• Previous experience as an Executive Assistant, Personal Assistant or Legal PA.
• Experience working within a law firm is strongly preferred.
• Real Estate or Property experience would be a significant advantage.

Responsibilities

• Managing complex diaries, appointments and meeting schedules.
• Organising internal and external meetings, including preparing agendas and coordinating meeting materials.
• Arranging travel, accommodation and detailed itineraries.
• Managing correspondence, calls and competing priorities on behalf of senior lawyers.
• Producing, formatting and amending documents, reports and presentations.
• Supporting the preparation and management of legal documents and transaction-related materials.
• Opening and closing matters, maintaining electronic files and ensuring records remain accurate.
• Coordinating billing, time recording, expenses and invoice administration.
• Liaising professionally with clients, lawyers and other internal and external stakeholders.
• Monitoring deadlines and following up on outstanding actions.
• Assisting with business development activities, events and client meetings.
• Handling sensitive and confidential information with complete discretion.
• Providing additional administrative support to the Real Estate team when required.

Skills

Diary management

Organisation

Communication

Attention to detail

Discretion / confidentiality

Proactive problem solving

Deadline management

Tools

Microsoft Office

Outlook

Word

PowerPoint

Job description

An established London law firm is seeking an experienced Executive Assistant / Personal Assistant to support senior lawyers within its busy Real Estate division.

About the Role

This is a varied and fast-paced position requiring an exceptionally organised, proactive and professional EA/PA. You will provide high-level support to senior stakeholders while helping the wider team operate efficiently and deliver an excellent service to clients.

Responsibilities

• Managing complex diaries, appointments and meeting schedules
• Organising internal and external meetings, including preparing agendas and coordinating meeting materials
• Arranging travel, accommodation and detailed itineraries
• Managing correspondence, calls and competing priorities on behalf of senior lawyers
• Producing, formatting and amending documents, reports and presentations
• Supporting the preparation and management of legal documents and transaction-related materials
• Opening and closing matters, maintaining electronic files and ensuring records remain accurate
• Coordinating billing, time recording, expenses and invoice administration
• Liaising professionally with clients, lawyers and other internal and external stakeholders
• Monitoring deadlines and following up on outstanding actions
• Assisting with business development activities, events and client meetings
• Handling sensitive and confidential information with complete discretion
• Providing additional administrative support to the Real Estate team when required

Qualifications

• Previous experience as an Executive Assistant, Personal Assistant or Legal PA
• Experience working within a law firm is strongly preferred
• Real Estate or Property experience would be a significant advantage

Required Skills

• Excellent diary management, organisation and prioritisation skills
• Confident supporting senior stakeholders in a demanding professional environment
• Strong written and verbal communication skills
• Advanced knowledge of Microsoft Office, including Outlook, Word and PowerPoint
• Accurate document-production skills and excellent attention to detail
• A proactive, adaptable and solutions-focused approach
• The confidence to manage multiple deadlines and anticipate the needs of the team
• A professional manner and the ability to maintain strict confidentiality

Preferred Skills

This is an excellent opportunity to join a respected law firm and play an integral role within its successful Real Estate practice.

Pay range and compensation package