Executive Assistant - Part Time - 12 month assignment

TN United Kingdom; Colchester; On-site; GBP 25,000 - 35,000; Part time

Job summary

An established industry player is seeking a dedicated Executive Assistant for a part-time, 12-month maternity cover role in Colchester. This position involves providing essential support to the Global Head of HR Operations, requiring excellent organizational skills and the ability to manage complex diaries across multiple time zones. The ideal candidate will be adaptable, maintain confidentiality, and possess strong communication skills. Join a dynamic team and contribute to impactful HR operations while enjoying a flexible work schedule.

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Ability to manage complex diaries and handle correspondence.

Responsibilities

• Manage complex diaries across multiple time zones using MS Outlook.
• Arrange travel, meetings, and coordinate departmental events.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Confidentiality

Adaptability

Tools

MS Outlook

SAP

Oracle

PowerPoint

Word

Job description

Executive Assistant - Part Time - 12 month assignment, Colchester

This role provides EA support to the Global Head of HR Operations within the GBS environment, requiring independence, initiative, and excellent organizational skills. It is a 12-month maternity cover, part-time (3 days/week), based in Colchester, UK, with confidentiality essential.

Key Responsibilities:

• Manage complex diaries across multiple time zones using MS Outlook.
• Handle mailbox correspondence with discretion.
• Process invoices via SAP & Oracle (training provided).
• Manage expenses through Barclaycard Spend Management (training provided).
• Arrange travel, meetings, and internal/external events.
• Coordinate global conference calls and organize departmental events.
• Build relationships across the Group and with external stakeholders.
• Support senior EAs, prepare presentations (PowerPoint), and reports (Word).
• Perform administrative duties and support the HR Operations team.
• Conduct control testing for colleague processes.

Qualifications:

• Excellent communication and interpersonal skills.
• High accuracy and attention to detail.
• Flexible, adaptable, and able to work under pressure.
• Confident, outgoing personality with strong organizational skills.
• Ability to maintain confidentiality.