Executive Assistant Pa

TieTalent; Birmingham; On-site; GBP 30,000 - 60,000; Full time

Job summary

An innovative healthtech startup is seeking a dynamic Executive Assistant to support its CEO. This role goes beyond traditional EA duties, acting as the operational anchor for a growing team of 125. You'll manage the CEO's calendar, ensure effective action management, and support the development of Standard Operating Procedures. Your strong communication skills and proactive approach will be key in liaising across departments and ensuring operational efficiency. If you're looking for a rewarding challenge in a regulated environment, this is the opportunity for you!

Qualifications

• Strong communicator with the ability to articulate clearly at all levels.
• Experience in fast-paced, multi-layered organisations is preferred.

Responsibilities

• Support the CEO by managing the calendar and prioritising tasks.
• Ensure execution of agreed actions across the business.

Skills

Organisational Skills

Communication Skills

Proactivity

Tech-Savvy

Ability to Manage Priorities

Education

Graduate Calibre

Job description

About

Location: Head Office + Site Visits
Industry: Care Sector & Healthtech

About the Role: Are you an organised, proactive professional with the ability to manage multiple priorities? We are seeking a dynamic and solutions-focused Executive Assistant to support the CEO of a rapidly growing care company and innovative healthtech startup. This is not your traditional EA role; you'll be the operational anchor, ensuring smooth execution across our expanding 125-strong team and two thriving enterprises.

Key Responsibilities

1. CEO Support: Act as the CEO’s right hand by managing the calendar, prioritising time, preparing for meetings, and following up with precision.
2. Action Management: Ensure all agreed actions across the business are executed, holding teams to account respectfully and effectively.
3. Process Development: Support the build and rollout of Standard Operating Procedures across the business to ensure operational efficiency.
4. Meeting Support: Attend leadership and strategy meetings, documenting key decisions and ensuring that they are delivered across departments.
5. Cross-Department Liaison: Liaise with teams at all levels, leveraging our accountability chart structure.
6. Personal Admin Support: Assist with key personal administrative tasks that overlap with business operations.
7. Coordination: Work across both the care organisation and the in-house software company, ensuring alignment and efficiency.
8. Site Visits: Be present at the head office and various sites regularly.

About You

1. Organised and Proactive: You’re always two steps ahead, managing priorities with ease.
2. Strong Communicator: You can articulate clearly and confidently to all levels of seniority within the organisation.
3. Regulated Environment: Comfortable working in a regulated sector, adhering to high standards.
4. Fast-Paced Experience: Thrive in fast-moving, multi-layered organisations where change is constant.
5. Firm and Professional: Not afraid to chase, challenge, or clarify when needed while maintaining professionalism and respect.
6. Tech-Savvy: Process-oriented with the ability to quickly learn and utilise technology in supporting senior leaders.
7. Graduate calibre: Your written and verbal communication will be of the highest standard.

Nice To Have

1. Background in Care/Health/Regulated Sectors: Experience in the care or health sectors would be a plus.
2. Project Management or Operations Experience: Previous exposure to managing projects or operations in a dynamic environment.

If you are looking for a challenging and rewarding role with the opportunity to have a direct impact on the success of a growing company, we would love to hear from you.