Executive Assistant & Office Manager

Accordion; London; On-site; GBP 35,000 - 55,000; Full time

Job summary

Accordion, a leader in finance and technology, is looking for a dynamic Executive Assistant and Office Manager to support our London office. This dual role involves managing administrative functions, supporting senior leadership, and ensuring smooth office operations. Ideal candidates will have strong organizational skills, a detail-oriented mindset, and experience in a fast-paced environment. Join us in changing how portfolio companies drive value.

Benefits

Exciting team culture

Opportunities for growth

Qualifications

• Minimum 3 years in an executive assistant or office manager role.
• Experience in a fast-paced, high-growth environment preferred.
• Ability to handle confidential information.

Responsibilities

• Manage calendars and schedule appointments for senior leadership.
• Organize travel arrangements including flights and accommodations.
• Oversee daily operations of the London office.

Skills

Organization

Attention to Detail

Communication

Problem Solving

Education

Bachelor's Degree

Tools

Microsoft Office 365

Excel

PowerPoint

Adobe Acrobat

SharePoint

Microsoft Teams

Zoom Video Conference

Job description

There’s a better way to work in finance—and more specifically, a better way to unlock value potential in private equity-backed portfolio companies. Working at the intersection of sponsors and management teams across every stage of the investment lifecycle, our team provides hands-on, execution-oriented support to elevate the office of the CFO.

So, what does it mean to work at Accordion? It means joining 1,400+ finance & technology experts in a high-growth, agile, and entrepreneurial environment while changing the way portfolio companies drive value. It also means making your mark on Accordion’s future—by embracing a culture rooted in collaboration and a firm-wide commitment to building something great, together.

Accordion is headquartered in New York City with 10 offices around the globe. Join us!

Role Overview

This dual Executive Assistant and Office Manager role will be vital in supporting various administrative functions and ensuring our London office runs smoothly as we continue to grow and scale.

The ideal candidate is a detail-oriented individual with a people-first mindset who is eager to make their mark on a fast-paced, high-growth organization. This is a true strategic hire for Accordion. As such, this hire must have the ability to successfully and efficiently interact with all levels of the organization across locations.

Executive assistant duties will be focused on supporting our London Office Lead, as well other leaders on our global team. Office manager duties include onboarding new staff, meeting and greeting clients, processing supplier invoices, and more.

This role will be based in our London office located in Piccadilly Circus. Ideal candidates should be local to the area and will be required to be in office 5 days a week to provide optimal executive assistant and office management support.

What You’ll Do:

• Manage diaries/calendars of anywhere from 5-6 senior leadership members, arranging and coordinating appointments, internal and external meetings, and travel
• Organize all travel arrangements, including international and lastminute requirements for flights, trains, taxis, and hotel bookings, preparing visa applications, documentation, and appointments
• Process and manage monthly expenses on behalf of senior leadership
• Assist in coordinating local events and catering, including internal team activities and meetings with visiting executives or outside parties
• Support special projects and all coordination efforts for those special projects as needed
• Work globally with other executive assistants across NYC, Chicago, Dallas, etc. to support the broader firm
• Oversee the day-to-day operations of our growing London office, especially as it relates to ordering meals, snacks, and drinks (lunch catered 3 times per week), as well as ordering office supplies depending on employee needs
• Welcome visitors entering the office, greeting and directing to correct destination, all while maintaining consistent awareness of staff movements in and out of the office
• Manage and process all office bills, ensuring timely payments and accurate record-keeping
• Serve as the primary point of contact and lead liaison with vendors, maintaining positive relationships and resolving any issues that may arise
• Utilize strong Excel skills to create and maintain spreadsheets for various purposes
• Troubleshoot expense reports and exhibit a proactive approach to cost savings, identifying opportunities to optimize office operations and expenses

Ideally, You Have:

• Minimum of 3 years of experience in an executive assistant or office manager role, ideally a blend of both
• Bachelor's degree highly desirable
• Passionate about creating an exceptional employee and client experience
• Extremely organized with strong attention to detail
• Experience working in a fast-paced, high-growth environment with an ability to multi-task and prioritize requests in order of priority
• Discretion to handle confidential information and sensitive issues as needed
• Proficiency with collaboration tools (Microsoft Office 365, Excel, PowerPoint, Adobe Acrobat, SharePoint, Microsoft Teams, and Zoom Video Conference)

Ideally, You Are:

• A self-starter with a strong work ethic
• “Can do” attitude; commitment and willingness to take on any task that arises, with the mindset that no request is too small or too big
• Able to effectively communicate complex issues and solutions, and raise issues to senior team members when necessary
• Comfortable managing projects with multiple complex workstreams while also focused on your single workstream (you are managing and doing)
• Exceptional attention to detail and problem-solving abilities
• Excited to be part of a growing team, with a focus on driving future growth
• Full of entrepreneurial spirit and comfortable in a fluid, flat organization
• Independent and individually motivated with high integrity, but can also work effectively in a team

Actual compensation packages are determined by evaluating a wide array of factors unique to each candidate, including but not limited to skill set, years and depth of experience, education, certifications, cost of labor and internal equity.

Accordion is an Equal Opportunity Employer. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.

Please note that as per Accordion policy, we do not accept unsolicited resumes from third-party recruiters unless such recruiters are engaged to provide candidates for a specified opening and in alignment with our inclusive diversity values. Any employment agency, person or entity that submits an unsolicited resume does so with the understanding that Accordion will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.

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This notice serves to inform you that personal data about you has been collected by Accordion Partners UK Limited (“Accordion UK”) and/or Accordion Partners Financial EU Ltd. (“Accordion PFEU”) (collectively, Accordion UK and Accordion PFEU as “Accordion”), which is located at 1 Sherwood St, Suite 2.07, London W1F 7BL, United Kingdom and 2 Dublin Landings, N Wall Dublin, D01 F7X3, respectively, and can be contacted by emailing [e-mail] , because Accordion wishes to evaluate your candidacy for employment at Accordion. Your personal data was either obtained directly from you, from publicly available sources (e.g. LinkedIn) or provided to Accordion by someone who referred you for potential employment. Accordion and their parent company Accordion Partners LLC, based in New York, USA are joint controllers of your personal data and Accordion’s.

The types of personal data that Accordion has about you

In connection with your application for work with us, we will collect, store, and use the information you have provided to us in your CV and covering letter; the information you have provided on your application form, including name, title, address, telephone number, personal email address, date of birth, employment history, qualifications; and any information you provide to us during an interview. We may also collect, store and use the following "special categories" of more sensitive personal data, including information about your race or ethnicity, health and disability status, religious beliefs, sexual orientation and political opinions.

How Accordion will use your personal data

Your personal data will be processed for the purposes of managing Accordion’s recruitment related activities, which include setting up and conducting interviews and tests for applicants, evaluating and assessing the results thereto, and as is otherwise needed in the recruitment and hiring processes. Our lawful basis for using your information in this way under Art. 6(1)(f) of Regulation (EU) 2016/679 (General Data Protection Regulation) as necessary for the purposes of the legitimate interests pursued by Accordion, which are the solicitation, evaluation, and selection of applicants for employment. We will use information about your health and disability status to consider whether we need to provide appropriate adjustments during the recruitment process, for example whether adjustments need to be made. We will use information about your race or national or ethnic origin, religious, philosophical or moral beliefs, or your sexual life or sexual orientation, to ensure meaningful equal opportunity monitoring and reporting. Candidates are entirely free to decide whether or not to provide such information and your application will not be affected either way.

If you fail to provide personal data

If you fail to provide information when requested that is necessary for us to consider your application (such as evidence of qualifications or work history), we will not be able to process your application successfully.

Who Accordion shares your personal data with

Your personal data has been shared with Greenhouse Software, Inc., a cloud services provider located in the United States of America and engaged by Accordion to help manage its recruitment and hiring process on Accordion’s behalf. Your personal data may also be shared with other Accordion group companies, service providers, professional advisors, regulatory bodies, courts or government departments and agencies, where their use is consistent with the purposes set out in this privacy policy or as required by law. Accordingly, if you are located outside of the United States, your personal data will be transferred outside of the UK or the European Economic Area, including to the United States and India, and in particular to Accordion Partners LLC, and its subsidiaries, along with Accordion Partners India PVT LTD. Because the European Union Commission has determined that United States and India’s data privacy laws do not ensure an adequate level of protection for personal data collected from EU data subjects, the transfer will be subject to appropriate additional safeguards under either the standard contractual clauses or another recognised safeguard such as the Data Privacy Framework. For more information on how we safeguard your personal data please contact [e-mail].

How long Accordion keeps your personal data

Successful applicants: If your application for employment or engagement is successful, personal data gathered during the recruitment process will be transferred to our HR management system and retained during your employment in accordance with our staff privacy policy. Your information will remain in Greenhouse for up to four years.

Unsuccessful applicants: If your application for employment or engagement is unsuccessful, we will hold your data on file for 6 months after the end of the relevant recruitment process in order to enable Accordion to comply with any legal obligations or for the exercise or defence of legal claims (subject to any applicable legal or regulatory obligations to retain such information for a longer period).

It is likely that we will wish to retain your data for a further period of 6 months (from the end of the initial 6 months after the end of the recruitment process) on the basis that a further opportunity may arise in the future and we may wish to consider you for that. If you do not want us to keep your data for this purpose, please let us know by contacting us at [e-mail] . At the end of that period (or if you withdraw your consent prior to this) we will securely destroy your personal data in accordance with applicable laws and regulations.

In the event that any court actions or other legal proceedings are pending or impending, personal data will be deleted after termination of the court action or legal proceeding as appropriate.

Automated decision-making

You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.

Your rights

Under the GDPR, you have rights relating to your personal data in certain circumstances. These are the right to request access to your personal data, to request that your personal data be rectified or erased, and to request that processing of your personal data be restricted or to object to the processing. You also have the right to data portability and to withdraw your consent if that is the lawful basis being relied upon to process your personal data. In addition, you may lodge a complaint with an EU supervisory authority (list here ). The UK supervisory authority is the Information Commissioner (here ).

Further Information

If you require any further clarification regarding this privacy notice, please contact [e-mail] or using the contact details provided to you as part of your application.