Executive Assistant / Office Manager

OutSystems; Greater London; Hybrid; GBP 70,000 - 110,000; Full time

Benefits offered by this job

Hybrid work model

Private medical insurance

Pension match

Job summary

OutSystems in London is seeking a highly organized Executive Assistant & Office Manager to support the VP Sales EMEA and run the London office.

The role blends high-level calendar and travel management with day-to-day facilities oversight, vendor relations, and team events in a hybrid London environment.

Qualifications

• 10+ years in a Senior EA role, ideally within a fast-paced tech or SaaS company with office management experience.
• Excellent verbal and written English communication skills.
• Proficiency with Google Workspace, Slack, Zoom and expense tools.

Responsibilities

• Manage complex calendars and international travel for the VP Sales, EMEA.
• Oversee daily office operations, vendor relations, and facilities in London.
• Support onboarding, events, and team culture initiatives in collaboration with People Ops.

Skills

Calendar management

Travel coordination

Executive support

Communication in English

Tools

Google Workspace

MS Office 365

Slack

Zoom

Expense tools

Job description

## Executive Assistant / Office ManagerApply: UK - London: Full time: Posted Today: R1739**There are NO limits to your career: come shape the future and be part of a truly unique global culture at OutSystems!****Executive Assistant/Office Manager****Location:** London, UK (Hybrid)**Reports To:** Vice President, Sales (EMEA)**Role Overview**We are looking for a proactive, highly organised **Executive Assistant & Office Manager** to keep our London operations running smoothly. In this dual role, you will provide high-level executive support to the VP Sales EMEA while overseeing day-to-day office management, facility operations, and team culture initiatives. You will act as the operational pulse of the London office, balancing strategic calendar management with creating a welcoming workplace environment.**Key Responsibilities****Executive Assistance*** Manage complex calendars, schedule cross-time-zone meetings, and proactively resolve scheduling conflicts for the VP Sales, EMEA.* Coordinate complex international and domestic travel itineraries, including flights, accommodation, visas, and ground transport.* Prepare meeting agendas, briefing materials, and presentations, while tracking follow-up actions for key leadership syncs.* Handle confidential communications, report preparation, and expense processing with complete discretion.**Office Management & Facilities*** Oversee daily operations of the London office, maintaining a clean, professional, and efficient working environment.* Serve as the primary point of contact for building management, external vendors, landlords, and maintenance contractors.* Manage office budgets, order supplies, negotiate vendor contracts, and track facilities expenses.* Partner with People Ops to facilitate seamless local onboarding for new hires (desk setup, access badges, welcome packs).* Plan and execute team events, offsites, quarterly celebrations, and client hospitality functions.* Ensure workplace health and safety compliance in line with UK regulations.**Qualifications & Experience****Experience**10+ years in a Senior EA position preferably within a fast-paced tech or SaaS company with office management experience also desirable.**Tech Proficiency**Expert-level proficiency in Google Workspace / MS Office 365, Slack, Zoom, and modern expense tools.**Communication**Outstanding verbal and written English communication skills; comfortable interacting with senior leadership.**Organisation**Exceptional time management with a proven ability to prioritise tasks in a high-growth environment.**Work Style**Self-directed, highly adaptable, proactive problem solver with strong attention to detail.**What We Offer*** Competitive base salary with performance-based bonuses.* Comprehensive benefits package (private medical, dental, life assurance, pension match).* Hybrid working model (typically 3 days a week in the London office).* Vibrant office culture with fully stocked kitchens, team lunches, and regular social events.