Executive Assistant

Carter Jonas; Greater London; On-site; Full time

Benefits offered by this job

Competitive salary

Flexible benefits including health cash plans

Cycle to work scheme

Job summary

A leading property consultancy in London is seeking a highly organised Executive Assistant to support the Head of the Commercial Division. This pivotal role involves managing calendars, coordinating meetings, and collaborating with divisional leads. The ideal candidate will have proven experience in a similar role, strong organisational and time-management skills, and proficiency in Microsoft Office. Offering a competitive salary and flexible benefits, this position is ideal for those looking to thrive in a dynamic environment.

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Experience in the commercial property sector is advantageous.
• Ability to manage multiple priorities effectively.

Responsibilities

• Provide high-level support to the Head of the Commercial Division.
• Manage calendar, inbox, correspondence, and travel logistics.
• Act as main administrative point of contact for the division.
• Support delivery of divisional administrative projects.

Skills

Organisational skills

Time-management

Communication skills

Attention to detail

Microsoft Office proficiency

Familiarity with LinkedIn

Education

Relevant administrative or business qualification

Job description

We are seeking a highly organised and proactive Executive Assistant to provide high-level support to the Head of the Commercial Division. This is a pivotal role requiring the ability to work independently, manage priorities effectively, and to keep operations running seamlessly.

The Commercial Division represents approximately 20% of the wider business, generating over £28 million in revenue, with a team of 250 people across eight UK offices. The position is based in our London HQ in Chapel Place which has over 100 professionals across our main divisions. There are lots of exciting events going on with various office socials, health & wellbeing and fundraising activities to get involved in.

We offer a highly competitive salary and benefits package, including a variety of flexible benefits allowing you to choose those that suit your personal circumstances including purchasing additional leave, health cash plans and cycle to work scheme.

Executive Support

• Calendar & Diary Management:
• Inbox Management & Email Triage:
• Correspondence & Document Preparation:
• Travel Coordination & Logistics:
• Meeting Coordination & Follow-Up:
• Proactive Task & Relationship Management:

Division Coordination

• Act as the main administrative point of contact for the Commercial Division, liaising with other divisional administration leads.
• Collaborate with Executive Assistants in consultancy and agency subdivisions to standardise documentation and drive administrative improvement projects.

Project Management

• Support delivery of divisional administrative projects working along side Agency and Consultancy EA’s.
• Assist the Head of Commercial Division in achieving five-year business plans and targets.
• Coordinate HUB office meetings, including organisation, attendance, and action tracking.

Operational Support

• Regular liaison with operational support teams including Finance, HR, IT, Marketing, PR and Research as required

What will it take to be successful?

The ideal candidate will have proven experience as an Executive Assistant or in a similar role supporting senior leadership, with experience in the commercial property sector being advantageous. Strong organisational and time-management skills, excellent communication, and attention to detail are essential, along with the ability to manage multiple priorities in a fast-paced environment. Proficiency in Microsoft Office and familiarity with LinkedIn are required. A relevant administrative or business qualification would be beneficial but is not essential.