Executive Assistant (Maternity Cover)

EMJ - European Medical Journal; Greater London; Hybrid; GBP 42,000 - 54,000; Full time

Job summary

Gorely Group is seeking an exceptional Executive Assistant to provide maternity cover for our Founder & CEO. You will manage a complex schedule, coordinate UK and international travel, organise board and leadership meetings, and handle personal and corporate administration across multiple businesses including EMJ and Chelmsford City Football Club.

You will thrive on responsibility, maintain exceptional organisation, and think ahead to deliver high-value results in a fast-paced, entrepreneurial

Qualifications

• Previous experience supporting a Founder, CEO or senior executive in a demanding environment.
• Excellent written and verbal communication skills.
• Confident dealing with senior executives, high-profile individuals and external stakeholders.
• Strong IT skills, including Microsoft Office, Outlook and modern productivity tools.
• Experience organising international travel, events and complex logistics.
• A positive, adaptable and solutions-focused approach.
• High levels of emotional intelligence, professionalism and discretion.
• Comfortable working independently, making decisions and taking ownership.
• A genuine willingness to get involved in whatever needs doing, big or small.

Responsibilities

• Provide comprehensive support to the Founder & CEO, managing a complex schedule, inbox, meetings and priorities.
• Act as trusted gatekeeper, protecting the CEO's time and focusing on high-value activities.
• Anticipate requirements, identify issues and proactively find solutions.
• Liaise confidently with senior executives, business partners and external stakeholders.
• Manage all diary commitments and coordinate UK and international travel.
• Organise leadership, board and management meetings with agendas and materials.
• Record actions and deadlines, following up for accountability.
• Assist with budget tracking, invoices, and administrative processes.
• Lead planning and delivery of events, incentives and hospitality.
• Provide discreet support for personal and family commitments, and brand activities.

Skills

Organisation

Prioritisation

Attention to detail

Proactivity

Initiative

Communication skills

Executive support

IT skills

Travel logistics

Emotional intelligence

Independence

Tools

Microsoft Office

Outlook

Job description

We're Hiring! Executive Assistant to the Founder & CEO (Maternity Cover)
Gorely Group | Essex / London | Fixed-Term Maternity Cover

We're looking for an exceptional Executive Assistant to join Gorely Group, providing maternity cover for our existing EA.

Gorely Group is a growing and diverse group of businesses spanning healthcare, sport and investment, including EMJ, AMJ and Chelmsford City Football Club.

This is not your typical EA role!

Working directly with our Founder & CEO, you'll be at the heart of a fast-paced, entrepreneurial environment where no two days are the same.

From managing an ever-changing diary and coordinating international travel to organising corporate events, supporting business projects and helping manage personal commitments, this is a varied, challenging and rewarding opportunity.

We're looking for someone who thrives on responsibility, loves being organised, takes pride in the smallest details and, most importantly, can think ahead rather than simply react.

The Role

Executive Support & Strategic Prioritisation

• Provide comprehensive support to the Founder & CEO, managing a complex and frequently changing schedule, inbox, meetings, correspondence and daily priorities.
• Act as a trusted gatekeeper, protecting the CEO's time and ensuring focus remains on the highest-value activities.
• Anticipate requirements, identify potential issues and proactively find solutions.
• Liaise confidently with senior executives, business partners and external stakeholders.

Diary, Travel & Logistics Management

• Manage all business and personal diary commitments, balancing competing priorities.
• Coordinate UK and international travel, including flights, accommodation, visas, transport and detailed itineraries.
• Ensure seamless planning and execution, adapting quickly when arrangements change.
• Coordinate commitments across multiple businesses and locations.

Meeting & Action Management

• Organise leadership, board and management meetings, ensuring agendas and supporting documentation are prepared in advance.
• Record key actions, decisions and deadlines, following up to ensure accountability and timely completion.
• Help drive projects forward by keeping people informed, organised and on track.

Financial & Administrative Management

• Manage expenses, invoices, suppliers, contracts and administrative processes.
• Assist with budget tracking, financial administration and maintaining accurate records.
• Ensure administrative systems and processes operate efficiently.

Events, Incentives & Corporate Hospitality

• Lead the planning and delivery of company events, including quarterly planning meetings, leadership events and annual offsites.
• Coordinate incentive trips, corporate hospitality and VIP experiences.
• Manage our Wembley Box hospitality arrangements.
• Organise key company events, including our Summer Ball and Christmas Party.
• Work with internal teams and external suppliers to deliver exceptional experiences.

Personal Affairs, Brand Management & Confidentiality

• Provide discreet and professional support across personal and family commitments, properties, vehicles and general personal administration.
• Assist with personal brand activities, including speaking engagements, media appearances, interviews and social media scheduling.
• Manage sensitive and confidential information with absolute discretion.
• Build trusted relationships with colleagues, partners and stakeholders.

What We're Looking For:

Our three absolute must-haves are:

1. Exceptional Organisation & Prioritisation

You’ll be naturally organised, able to juggle multiple competing priorities and remain calm when plans change at short notice.

2. Outstanding Attention to Detail & Quality Focus

You’ll take genuine pride in getting things right, checking the details and delivering work to the highest standards. Nothing falls through the cracks.

3. Proactivity & Initiative

You’ll be someone who thinks two steps ahead, spots problems before they arise and takes ownership of finding solutions without needing to be asked.

Additional skills and experience:

• Previous experience supporting a Founder, CEO or senior executive in a demanding environment.
• Excellent written and verbal communication skills.
• Confidence dealing with senior executives, high-profile individuals and external stakeholders.
• Strong IT skills, including Microsoft Office, Outlook and modern productivity tools.
• Experience organising international travel, events and complex logistics.
• A positive, adaptable and solutions-focused approach.
• High levels of emotional intelligence, professionalism and discretion.
• Comfortable working independently, making decisions and taking ownership.
• A genuine willingness to get involved in whatever needs doing, big or small.

Why Join Us?

This is a fantastic opportunity to work closely with an entrepreneurial Founder and gain exposure to a diverse portfolio of businesses across healthcare, sport and investment.

You’ll be joining an ambitious, friendly and supportive team where initiative is encouraged, ideas are welcomed and no two weeks look alike.

We work hard, move quickly, have fun and believe in creating opportunities for our people to grow.

Contract: Fixed-term maternity cover

Location: Essex / London, with flexibility required

Salary: Competitive, dependent on experience