Executive Assistant, Management

Copenhagen Infrastructure Partners Inc.; Greater London; On-site; GBP 40,000 - 60,000; Full time

Job summary

CIP Fund Solutions in London seeks an Executive Assistant to support senior leaders, coordinating calendars and travel while providing comprehensive administrative support with discretion and professionalism.

You will be a key partner within an international team, handling meetings, correspondence, and project tasks across regions to ensure smooth executive workflows and efficient operations.

Qualifications

• A couple of years of experience in a similar executive support role.
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Responsibilities

• Organising and maintaining the calendars and travel arrangements of the senior leaders, keeping them up to date and aligned.
• Providing broad administrative support such as managing incoming enquiries, scheduling meetings, and organising and making effective use of their time.
• Handling various administrative duties in support of day-to-day operations.
• Handling meeting preparation, compiling agendas, briefing notes and background materials.
• Providing project support, tracking deadlines, following up on deliverables and keeping initiatives moving.
• Providing personal assistance and support.

Skills

Calendar management

Travel planning

Administrative support

Communication

Multitasking

Time management

Job description

Do you want to join a global leader in renewable energy infrastructure? If so, CIP Fund Solutions (CIP FS) is looking for an Executive Assistant to support senior leaders. In this role, you will be a key partner to members of our executive management team, ensuring their day-to-day runs smoothly and professionally.

Role

As Executive Assistant based in London, you will hold a key position both internally and externally. You will be the main point of contact for the senior leaders you support, providing broad, proactive administrative support, managing their calendars, travel plans, and ensuring alignment in their daily schedules.

Responsibilities will consist of, but are not limited to:

• Organising and maintaining the calendars and travel arrangements of the senior leaders, keeping them up to date and aligned.
• Providing broad administrative support such as managing incoming enquiries, scheduling meetings, and organising and making effective use of their time.
• Handling various administrative duties in support of day-to-day operations.
• Handling meeting preparation, compiling agendas, briefing notes and background materials.
• Providing project support, tracking deadlines, following up on deliverables and keeping initiatives moving.
• Providing personal assistance and support.

In this trusted and independent position, you will benefit from being part of a small team that cooperates in supporting the senior leaders in their day-to-day duties.

You will work in an international culture, collaborating daily with colleagues and stakeholders across countries and backgrounds.

You will also be part of the CIP global PA community, where you can enjoy a supporting working community and professional sparring.

You

You have at least a couple of years of relevant work experience from a similar position in a reputable consulting firm, law firm, investment bank, large international company or the like.

We look for the following in a candidate:

• A resilient, proactive and positive can-do attitude.
• Excellent time management skills.
• Ability to handle multiple tasks in a demanding work environment across a wide range of work streams/projects with shifting priorities.
• Flexibility to work across different time zones, supporting senior leaders and colleagues in multiple regions.
• Ability to lead administrative processes and projects with initiative.
• A thorough approach with a keen eye for detail.
• Solid interpersonal and communication skills.

The process

For questions related to the role, please reach out to our Talent Acquisition team at [e-mail]. We do not include CV’s and Cover Letters sent by email.

As we continue to improve our candidate experience, diversity and avoid unconscious bias, please avoid having a photo in your CV. We commit to an inclusive recruitment process and equality for all applicants.

Please be aware that we will not accept speculative CV submissions for any of our roles from recruitment agencies, and any unsolicited candidate submissions will be exempt from any payment expectations and ownership.

CIP Fund Solutions’ commitment to diversity and inclusion

CIP Fund Solutions is committed to securing a diverse and inclusive work environment where everyone feels respected and heard.

A diverse workforce allows CIP Fund Solutions to achieve results through different approaches and solutions to task execution and problem solving. We want all our employees to have equal opportunities for personal growth and career opportunities regardless of age, gender, sexual orientation, disability, religion, nationality, or ethnicity.

CIP Fund Solutions

CIP FS’ purpose is to enable CIP’s ambition to scale rapidly over the coming strategy-period - supporting our colleagues with professional and efficient financial, legal, tax and business operations through the cycle from fund formation and capital raising, to deploying investments into construction of large-scale greenfield renewable energy assets, as well as M&A.

For more information, please visit CIP Fund Solutions.