Executive Assistant - Legal

Katiebard; Birmingham; On-site; GBP 38,000 - 58,000; Full time

Job summary

Katie Bard is seeking an exceptional Legal Executive Assistant to support the Head of Corporate at a fast-growing professional services firm in the United Kingdom. This role goes beyond a traditional PA, requiring strategic thinking, discretion, and the ability to work confidently with senior stakeholders in a fast-paced environment.

You will manage complex schedules, prepare papers and presentations, coordinate meetings, and support business development activities while maintaining

Qualifications

• Experience supporting a senior professional in Corporate Law, Banking, Corporate Finance or Private Equity, or a similar transactional environment.
• Proactive approach with ability to anticipate needs and manage changing priorities.
• Strong written communication and document production skills; discretion when handling confidential information.

Responsibilities

• Provide high-level EA support to the Head of Corporate.
• Manage a complex, frequently changing diary and calendar.
• Coordinate meetings with senior stakeholders and external partners.
• Prioritize requests and act as an effective gatekeeper.
• Prepare meeting papers, slides, reports and documentation.
• Monitor deadlines, actions and commitments.
• Coordinate travel and detailed itineraries for executives.
• Support client relationship management and business development activity.
• Assist with events and client meetings.
• Liaise with partners, clients, investors, advisers and other stakeholders.
• Coordinate transactional and departmental activities and priorities.

Skills

Diary management

Stakeholder management

Communication skills

Prioritization

Confidentiality

Tools

Microsoft Office

PowerPoint

Email management tools

Job description

An ambitious and rapidly growing professional services firm is looking for an exceptional Legal Executive Assistant to support its Legal Head of Corporate.The firm is progressing quickly, with an expanding client base and a clear growth strategy. This is an opportunity to join the business at an exciting stage of its development and work closely with a senior leader at the heart of its Corporate practice.This is not a traditional Legal PA role. It is a broader, commercially focused Executive Assistant position requiring someone who can anticipate priorities, bring structure to a fast-moving workload and operate confidently alongside senior stakeholders.The successful candidate is likely to come from one of the following backgrounds:A Legal PA or Executive Assistant supporting senior Corporate lawyersBanking or corporate financePrivate equity, transactional advisory or another deal-led environmentYou will understand the pace, confidentiality and competing demands associated with corporate transactions. You will be comfortable taking ownership, making sound judgements and managing priorities without needing constant direction.The role will include:

• Providing high-level Executive Assistant support to the Head of Corporate
• Managing a complex and frequently changing diary
• Coordinating meetings involving senior internal and external stakeholders
• Prioritising requests and acting as an effective gatekeeper
• Preparing meeting papers, presentations, reports and other documentation
• Monitoring actions, deadlines and key commitments
• Coordinating business travel and detailed itineraries
• Supporting client relationship management and business development activity
• Assisting with events, networking activity and client meetings
• Managing highly confidential and commercially sensitive information
• Liaising with partners, clients, investors, advisers and other key stakeholders
• Supporting the coordination of transactional and departmental activity
• Identifying priorities, resolving problems and ensuring nothing is missed
• Adapting as the team and wider firm continue to grow

Applicants MUST have:Experience supporting a senior individual within Corporate Law, Banking, Corporate Finance, Private Equity or a comparable transactional environmentA proactive approach, with the ability to anticipate what will be needed and strong written communication and document-production skills.The ability to remain calm and effective when priorities change and complete discretion when handling confidential information are also key.Katie Bard is acting as an agency and is an equal opportunities employer