Legal PA

Career Legal; Greater London; On-site; GBP 42,000 - 56,000; Full time

Job summary

Career Legal is seeking an experienced Legal PA to join our international law firm in London, supporting the Managing Partner within the Real Estate team. This role is ideal for a candidate with prior experience assisting at Head of / Senior Partner level and a willingness to contribute to high-level administrative tasks.

The successful candidate will manage calendars, arrange travel, prepare documents and handle confidential information with discretion.

Qualifications

• Previous experience in a similar Legal PA role supporting at senior level.
• Excellent organisational skills with the ability to manage a busy workload.
• Strong written and verbal communication skills.
• Excellent attention to detail and document production skills.
• Proactive approach with the ability to anticipate needs and use initiative.
• Professional and confident manner when dealing with senior stakeholders and clients.
• Strong relationship-building and collaborative approach.
• Discretion when handling confidential information.
• Flexible and adaptable to changing priorities.

Responsibilities

• Manage diaries, appointments and competing priorities.
• Arrange meetings, travel, accommodation and itineraries.
• Prepare, format and proofread correspondence and presentations to a high standard.
• Act as first point of contact for clients and internal stakeholders.
• Support client engagement and business development activities, including events.
• Assist with time recording, billing and expenses.
• Maintain electronic records and support matter opening/closure.
• Coordinate meetings, prepare agendas and take minutes as required.
• Liaise with internal departments to ensure smooth delivery of activities.
• Provide support to colleagues and visiting senior stakeholders.
• Maintain confidentiality and follow internal procedures.

Skills

Diary management

Administrative support

Client liaison

Time management

Written & verbal communication

Attention to detail

Job description

An exciting and unique opportunity for an experienced Legal PA to join a leading international law firm based in the city, supporting the Managing Partner.

This role would suit a Legal PA with previous experience supporting at Head of / Senior Partner level looking for a new challenge. The Partner sits within the Real Estate team, therefore any real estate experience would be a bonus but not essential.

Key Responsibilities

• Manage diaries, appointments and competing priorities.
• Arrange meetings, conference calls, travel, accommodation and itineraries.
• Prepare, format and proofread correspondence, documents and presentations to a high standard.
• Act as a professional first point of contact for clients, colleagues and external stakeholders.
• Support client engagement and business development activities, including events, conferences and client visits.
• Assist with time recording, billing, expenses and other financial administration.
• Maintain accurate electronic records, manage filing and support matter opening and closure.
• Coordinate meetings, prepare agendas and papers, take minutes where required and follow up on actions.
• Liaise with internal departments, including Business Development and Marketing, to ensure the smooth delivery of activities.
• Provide support to colleagues and visiting senior stakeholders as required.
• Maintain confidentiality, follow internal procedures and identify opportunities to improve processes.

Person Specification

• Previous experience in a similar Legal PA role supporting at a senior level.
• Excellent organisational skills and the ability to manage a busy workload.
• Strong written and verbal communication skills.
• Excellent attention to detail and document production skills.
• A proactive approach, with the ability to anticipate needs and use initiative.
• A professional and confident manner when dealing with senior stakeholders and clients.
• Strong relationship-building skills and a collaborative approach.
• Discretion when handling confidential information.
• Flexibility and the ability to adapt to changing priorities.