Executive Assistant - Real Estate

Huntress - Leeds; Leeds; Hybrid; GBP 32,000 - 38,000; Full time

Benefits offered by this job

Hybrid working

Job summary

Huntress - Leeds is seeking an experienced Executive Assistant to join a rapidly growing Real Estate team within a leading professional services firm in Leeds. You will support a Partner and a team of eight, focusing on billing, matter management, and driving commercial success in a fast-paced environment.

Ideally you will have at least three years of EA/PA experience, strong billing capabilities, and advanced Microsoft Office skills.

Qualifications

• At least three years of experience as an Executive Assistant, Personal Assistant or similar
• Strong billing or financial administration experience
• Excellent communication and organisational skills
• Advanced Microsoft Office skills

Responsibilities

• Manage a high volume of billing and support fee earners with financial performance
• Matter management, client onboarding and compliance processes
• Support business development activities, bids, tenders and client events
• Prepare engagement documentation and manage client records
• Coordinate meetings, travel arrangements and event logistics
• Collaborate with finance, business development and compliance teams
• Support file management, matter closures and workflow coordination
• Produce reports, presentations and professional documentation
• Provide high-level administrative support to a Partner and the Real Estate team

Skills

Billing experience

Client relationship

Organizational skills

Communication

Proactive assistant mentality

Tools

Microsoft Office

Job description

An exciting opportunity has arisen to join one of the fastest-growing Real Estate teams within a leading professional services firm.

Supporting a Partner and a team of eight, this is a fast‑paced Executive Assistant position where you'll play a vital role in keeping the team organised and ensuring work is delivered efficiently. While there is some diary management, this role has a much greater focus on billing, matter management and supporting the commercial success of the team.

Previous legal experience is not essential. We’re keen to speak with experienced Executive Assistants or Personal Assistants from any professional services background who are confident working in a busy environment and enjoy building relationships with a range of personalities.

Leeds | Hybrid Working (50% Office Based Over Two Weeks) | £32,000‑£38,000 DoE

The Role

Your responsibilities will include:

• Managing a high volume of billing and supporting fee earners with financial performance
• Matter management, client onboarding and compliance processes
• Supporting business development activities, bids, tenders and client events
• Preparing engagement documentation and managing client records
• Coordinating meetings, travel arrangements and event logistics
• Working closely with finance, business development and compliance teams
• Supporting file management, matter closures and workflow coordination
• Producing reports, presentations and professional documentation
• Providing high‑level administrative support to a Partner and wider Real Estate team

About You

You’ll ideally have:

• At least three years’ experience as an Executive Assistant, Personal Assistant or similar support role
• Strong billing or financial administration experience
• Excellent communication and organisational skills
• High attention to detail and the ability to prioritise a busy workload
• Confidence working with senior stakeholders and strong personalities
• Advanced Microsoft Office skills
• A proactive approach with a genuine commitment to delivering exceptional client service

What’s on Offer?

• Salary between £32,000 and £38,000
• Hybrid working (50% office based over two weeks)
• Join a rapidly expanding and successful Real Estate team
• Outstanding career development opportunities
• Modern offices and an excellent benefits package

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.