Executive Assistant (FTC)

Liberty CL Recruitment; Chichester; On-site; GBP 29,000 - 36,000; Full time

Job summary

Liberty Recruitment Group is seeking an experienced Executive Assistant on a 1-month fixed-term contract in Chichester. The role supports multiple Directors with high-level administrative tasks, diary management, and event coordination in a busy environment.

The ideal candidate will have strong MS Office 365 skills, excellent organisation and discretion, and the ability to manage competing priorities while maintaining professionalism.

Qualifications

• Previous experience as an Executive Assistant or PA.
• Experience supporting multiple senior leaders and managing complex diaries.
• Excellent organisational and prioritisation skills with strong attention to detail.
• Professional, diplomatic and discreet approach, with handling sensitive information.

Responsibilities

• Provide high-quality executive support to Directors, including complex diary and meeting management.
• Coordinate meetings, travel, events and briefings; ensure Directors are fully briefed and prepared.
• Prepare reports, presentations, agendas, correspondence and briefing documents.
• Act as a professional first point of contact for external stakeholders.
• Manage incoming communications, prioritising actions and responding on behalf of the Directors where appropriate.
• Support the smooth running of the Directors' offices, including expenses, invoices, purchase requests and confidential record keeping.

Skills

Diary management

Meeting coordination

Stakeholder management

MS Office 365

Tools

Outlook

Word

PowerPoint

Excel

Teams

Job description

Liberty Recruitment Group are delighted to be working with a fantastic organisation in the search for an experienced Executive Assistant on a 1-month fixed Term Contract.

This is a fantastic opportunity for an experienced EA or PA who thrives in a busy, varied environment and enjoys being at the heart of an organisation. You’ll provide high-level administrative and organisational support, managing complex diaries, coordinating meetings and events, and acting as a key point of contact for a wide range of internal and external stakeholders.

Based in Chichester, this is a temporary full-time position working 35 hours per week, paying up to £32,760 (FTE). The length of the assignment is expected to last a minimum of 1 month.

What you’ll do as an Executive Assistant:

• Provide high-quality executive support to multiple Directors, including complex diary and meeting management.
• Coordinate meetings, travel, events, rehearsals and performance attendance, ensuring the Directors are fully briefed and prepared.
• Prepare reports, presentations, agendas, correspondence and briefing documents.
• Act as a professional first point of contact for external stakeholders.
• Manage incoming communications, prioritising actions and responding on behalf of the Directors where appropriate.
• Support the smooth running of the Directors' offices, including expenses, invoices, purchase requests and confidential record keeping.

The ideal candidate will have:

• Previous experience as an Executive Assistant, Personal Assistant or senior administrator.
• Experience supporting multiple senior leaders and managing complex diaries.
• Excellent organisational and prioritisation skills, with outstanding attention to detail.
• Strong written and verbal communication skills and the ability to build relationships at all levels.
• Excellent Microsoft Office 365 skills, particularly Outlook, Word, PowerPoint, Excel and Teams.
• The ability to remain calm under pressure, manage competing priorities and work independently.
• A professional, diplomatic and discreet approach, with the ability to handle sensitive information confidently.

If you’re an experienced EA or PA looking for a varied role within a vibrant organisation, we’d love to hear from you!

Please reach out to one of the team at Liberty Recruitment Group for more information