Executive Assistant - Founder

ISE RECRUITMENT; London; On-site; GBP 40,000 - 70,000; Full time

Job summary

A leading company seeks an executive assistant to support a high-level Founder in the investment sector. This role demands excellent organizational skills, problem-solving abilities, and experience managing both business and private logistics. The successful candidate must excel in a fast-paced environment, handling diverse responsibilities and maintaining high standards of communication.

Qualifications

• Experience in the investment sector supporting at Partner/Managing Partner level.
• Strong skills in managing private logistics and administrative support.
• Ability to draft complex documents and manage multiple priorities.

Responsibilities

• Manage calendar across time zones, coordinate travel, and prepare meeting documents.
• Support the Founder with complex meetings and managing high-traffic inbox.
• Take on ad-hoc projects to support firm's growth objectives.

Skills

Organization

Problem Solving

Communication

Multi-tasking

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Job description

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Rare opportunity to support at Founder-level (Business & Private)

The ideal candidate will be accustomed to providing top-level assistance for high-level executives in the investment sector. You should be well-organized, disciplined, yet flexible in your approach to solving problems in an entrepreneurial office environment and be able to commit to a 5-day in-office presence.

You are comfortable in a setting where expectations are high and where you will often receive direct feedback on your work. You will be able to draft complex documents and support the Founder with necessary meeting preparations with minimal guidance, so the ability to self-manage work autonomously is key in this fast-moving environment.

Responsibilities

• Superior calendar management across time zones (business and private)
• Aid Founder in preparing for complex meetings
• Fully managing a high-traffic inbox and responding to emails, invitations, and document requests on behalf of Founder
• Planning complex, multi-leg travel itineraries and accommodation (business and private)
• Draft slides, meeting notes, and documents for Founder and other Partners where required
• Coordinating multiple relationships with senior advisors, private bankers, property agents, and lawyers on behalf of Founder
• Ability to take on ad-hoc projects in support of the wider firm's growth objectives (e.g., supporting senior-level hiring or being involved in supplier decision-making)

Essential qualifications

• Bachelor's degree or equivalent experience
• + years of stable investment sector exposure supporting at Partner/Managing Partner level (strong evidence of degree, business AND private support)
• Experience managing private logistics (travel, holidays, property)
• Strong Microsoft Office suite skills
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills and problem-solving ability
• Strong written and verbal communication skills