Executive Assistant for Innovation & Legal Transformation

Norton Rose Fulbright LLP; Greater London; Hybrid; GBP 36,000 - 48,000; Full time

Job summary

Norton Rose Fulbright LLP in London is seeking an experienced Executive Assistant to support the leadership team within Innovation and Legal Transformation. You will manage complex diaries, prepare materials, and act as a key liaison across departments to ensure smooth operations.

The role requires discretion, proactive project ownership, and strong MS Office skills. You will collaborate with colleagues, organise meetings and events, and help drive efficient processes within a hybrid work model.

Qualifications

• Minimum three years of experience supporting senior management as an executive assistant or in similar secretarial roles.
• Strong understanding of office management systems and procedures.
• Excellent knowledge of MS Office, particularly Excel, Word and PowerPoint.
• Exemplary planning and time management skills.
• Ability to multitask and priorities daily workload.
• High level of verbal and written communication skills.

Responsibilities

• Provide business and administrative support including managing complex diary requirements and tracking actions lists on an ongoing basis
• Maintain calendars, including scheduling meetings, appointments, and travel arrangements. Exercise discretion in committing time and evaluating needs
• Determine priority of matters of attention for the Directors and redirect matters to others to handle, or handle matters personally
• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the leadership team
• Act as a liaison with other departments, facilitating smooth communication and prompt resolution of requests and issues
• Manage the set up and co-ordination of team meetings (including preparing agendas, sourcing presenters, designing slides and running webinars
• Oversee budgets, including being the central point of contact for budget queries.
• Handle confidential information with integrity, discretion, and sensitivity
• Update intranet/Teams pages, includingcoordinating and posting team updates and regularly updating organisation charts.
• Supporting project administration and reporting requirements
• Organise team social events.
• Process invoices, expense claims and new supplier requests.
• Any other tasks as required by the leadership team.

Skills

Executive support

Discretion & confidentiality

Time management

Communication skills

Tools

MS Office

PowerPoint

Teams

Job description

Norton Rose Fulbright LLP in London is seeking an experienced Executive Assistant to support the leadership team within Innovation and Legal Transformation. You will manage complex diaries, prepare materials, and act as a key liaison across departments to ensure smooth operations.

The role requires discretion, proactive project ownership, and strong MS Office skills. You will collaborate with colleagues, organise meetings and events, and help drive efficient processes within a hybrid work model.