Executive Assistant to Transformation Leaders | Hybrid

nrf; Greater London; Hybrid; GBP 40,000 - 62,000; Full time

Job summary

Norton Rose Fulbright in London seeks an experienced Executive Assistant to support the leadership team within Innovation and Legal Transformation. You will manage calendars, coordinate meetings, and handle confidential information with discretion.

The role requires proactive, highly organized professionals able to prioritize, multitask, and communicate at all levels, including liaison across departments. Hybrid work model available, with autonomous project administration.

Qualifications

• Minimum three years' experience supporting senior management as an executive assistant or in secretarial roles.
• Strong knowledge of office management systems and procedures.
• Excellent MS Office skills, especially Excel, Word and PowerPoint.
• Exceptional planning and time management abilities.
• Ability to multitask and prioritize daily workload.
• Strong verbal and written communication skills; professionalism at all levels.
• Discretion and confidentiality; interest in legal transformation is a plus.

Responsibilities

• Provide business and administrative support, manage complex diary and action lists.
• Maintain calendars, schedule meetings, travel, and manage time needs.
• Prioritise Directors' matters and redirect or handle as needed.
• Prepare and edit correspondence, presentations, and documents for leadership.
• Liaise with other departments to ensure smooth communication.
• Set up and coordinate team meetings, agendas, presenters, slides and webinars.
• Oversee budgets and handle budget queries.
• Handle confidential information with discretion.
• Update intranet/Teams pages and organisation charts.
• Support project administration and reporting; organise team socials.
• Process invoices, expense claims and supplier requests.

Skills

Executive support

Office management

MS Office proficiency

Planning & time management

Multitasking

Verbal & written communication

Discretion & confidentiality

Tools

MS Office

Excel

Word

PowerPoint

Job description

Norton Rose Fulbright in London seeks an experienced Executive Assistant to support the leadership team within Innovation and Legal Transformation. You will manage calendars, coordinate meetings, and handle confidential information with discretion.

The role requires proactive, highly organized professionals able to prioritize, multitask, and communicate at all levels, including liaison across departments. Hybrid work model available, with autonomous project administration.