Executive Assistant for Global Head of Institutional Sales

HSBC; Greater London; On-site; GBP 42,000 - 64,000; Full time

Job summary

HSBC is seeking an Executive Assistant to support the Global Head of Institutional Sales in London. The role is office-based five days a week, handling diary, inbox, travel, and meeting planning to enable strategic priorities.

You will work closely with senior leaders on fast-paced market activities, coordinating communications and briefing materials while exploring AI-enabled improvements to workflows.

Qualifications

• Experience providing executive support in a fast-paced environment.
• Strong organisational skills and close attention to detail.
• Ability to anticipate needs, solve problems and maintain confidentiality.
• Excellent written and verbal communication with senior stakeholders.
• Proactive, self-starting mindset with the ability to work independently.
• Genuine interest in financial markets and AI applications.
• Proficient in calendar management, meeting packs, travel planning and document preparation.

Responsibilities

• Executive support and time management – manage time, diary, inbox and priorities to focus on key matters.
• Meeting and leadership support – coordinate meetings, leadership forums, materials, agendas and actions.
• Travel and logistics – plan and manage domestic and international travel per policy.
• Stakeholder coordination and communications – act as a professional point of contact for internal and external stakeholders.
• Briefings, papers and follow-up – prepare and quality-check materials and track actions.
• Workflow improvement and AI-enabled ways of working – support AI-driven efficiency initiatives.
• Operational discipline and confidentiality – handle sensitive information with care and accuracy.

Skills

Executive support

Organisational skills

Attention to detail

Discretion

Digital tools

Self-starter

Markets interest

AI awareness

Tools

Microsoft Office

PowerPoint

Excel

Job description

Executive Assistant for Global Head of Institutional Sales

Location: London, GB, E14 5HQ

Brand: HSBC

Area of Interest: Investment Banking, Markets, and Research

Role Workstyle: Office Worker

If you’re looking for a career that will help you stand out, join HSBC and fulfil your potential. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

HSBC is one of the largest banking and financial services organisations in the world, with operations in 64 countries and territories. We aim to be where the growth is, enabling businesses to thrive and economies to prosper, and, ultimately, helping people to fulfil their hopes and realise their ambitions.

We are currently seeking a professional to join our team in the role of Executive Assistant for Global Head of Institutional Sales

This role requires to be in office for all 5 days

The Executive Assistant provides high-quality, proactive and discreet support to the Global Head of Institutional Sales, helping manage priorities, time, decisions and stakeholder engagement effectively. The role is responsible for ensuring the leadership team is well prepared for meetings, travel, leadership forums and key business activities. This includes diary and inbox support, planning and logistics, preparation of papers and briefing materials, coordination across stakeholders, and follow-up of actions.

Could potentially suit a recent graduate looking for a role that gives exposure to the trading floor.

The role requires strong judgement, attention to detail, confidentiality and the ability to anticipate needs before they become issues. It will act as a trusted partner to the leadership team, helping create the time and space needed to focus on strategic priorities, people leadership and delivery.

Alongside core executive support responsibilities, the role offers exposure to a fast-paced markets environment and to work underway to improve workflows through the practical use of AI. It would suit a highly capable, organised and intellectually curious individual who is interested in financial markets and keen to gain experience in a trading floor environment. This is first and foremost an Executive Assistant role, but one with broad exposure to front-office activity, strategic priorities and evolving AI-enabled ways of working.

As an HSBC employee in the UK, you will have access to tailored professional development opportunities and a competitive pay and benefits package. This includes private healthcare for all UK-based employees, enhanced maternity and adoption pay and support when you return to work, and a contributory pension scheme with a generous employer contribution.

In this role you will:

• Executive support and time management – manage time, diary, inbox and priorities to ensure focus on the most important business matters.
• Meeting and leadership support – coordinate meetings, leadership forums, visits and events, ensuring materials, agendas and actions are well managed.
• Travel and logistics – plan and manage domestic and international travel, itineraries and related arrangements in line with policy.
• Stakeholder coordination and communications – act as a professional point of contact for internal and external stakeholders and support effective communication flow.
• Briefings, papers and follow-up – prepare, compile and quality-check briefings, presentations and decision papers, and track actions to completion.
• Workflow improvement and AI-enabled ways of working – support selected workflow improvement initiatives, including the practical use of AI tools to improve efficiency, coordination and information flow.
• Operational discipline and confidentiality – handle sensitive information with care and ensure activities are completed accurately, on time and in line with internal standards.

To be successful in this role you should have:

• Executive support experience – Strong organisational skills and the ability to manage a demanding diary, frequent changes and competing priorities in a fast-paced environment.
• Organisation and judgement – Excellent organisational skills and close attention to detail. Strong judgement, including the ability to anticipate needs, solve problems and stay calm under pressure. Ability to work independently and make sensible decisions within agreed boundaries.
• Communication and stakeholder management – Strong written and verbal communication skills. Confidence dealing with senior stakeholders in a professional and credible way. Strong interpersonal skills and the ability to build trust quickly.
• Planning, preparation and follow-through – Experience preparing meeting packs, presentations, briefing notes and action trackers. Strong follow-up discipline and the ability to keep multiple workstreams moving.
• Discretion and professionalism – High level of integrity and discretion in dealing with confidential information. Reliable, adaptable and professional in approach and behaviour.
• Digital and administrative skills – Strong working knowledge of common office tools, including calendar management, presentations, spreadsheets and document preparation. Comfortable using digital tools to manage actions, meetings, travel and information efficiently.
• Self-starting mindset – Proactive, strategic and capable of working with limited direction.
• Interest in markets and AI – Genuine interest in financial markets, front-office environments and how AI can be applied to improve workflows and business effectiveness.

Opening up a world of opportunity.

Being open to different points of view is important for our business and the communities we serve. At HSBC, we’re dedicated to creating diverse and inclusive workplaces - no matter their gender, ethnicity, disability, religion, sexual orientation, or age. We are committed to removing barriers and ensuring careers at HSBC are inclusive and accessible for everyone to be at their best. We take pride in being a Disability Confident Leader and will offer an interview to people with disabilities, long term conditions or neurodivergent candidates who meet the minimum criteria for the role.

If you have a need that requires accommodations or changes during the recruitment process, please get in touch with our Recruitment Helpdesk: