Executive Assistant for Finance House

Katie Bard; Birmingham; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An innovative boutique Finance House in Birmingham is seeking a highly organised Executive Assistant to support the Chief Risk Officer. In this hybrid role, you will be the linchpin of the executive office, managing complex diaries, coordinating meetings, and ensuring seamless communication with stakeholders. Your attention to detail and proactive approach will be vital in anticipating needs and maintaining efficiency. This is a fantastic opportunity to be a trusted right-hand person in a dynamic environment where your contributions will directly impact the success of the executive team.

Qualifications

• Previous PA experience is essential for this role.
• Strong communication skills and attention to detail are key.

Responsibilities

• Manage complex diary commitments for the Chief Risk Officer.
• Coordinate high-level meetings and facilitate communication.
• Organise travel arrangements and produce informative itineraries.

Skills

Organisational Skills

Discretion

Communication Skills

Attention to Detail

Time Management

Job description

Birmingham, West Midlands, United Kingdom

Posted today

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Full Job Description

Our client, a boutique Finance House based in Birmingham, is seeking an exceptionally organised and discreet Executive Assistant to provide comprehensive support to the Chief Risk Officer. This pivotal role requires the highest levels of professionalism, discretion, and initiative, supporting a senior executive in a fast-paced environment. This role is hybrid.

The successful candidate will act as the primary point of contact for the Chief Risk Officer, managing complex diary commitments, coordinating high-level meetings, and facilitating seamless communication both internally and with external stakeholders. There will also be support to two other Executives, including Legal Counsel. You will be responsible for maintaining the efficiency of the executive office while demonstrating impeccable attention to detail and anticipating needs before they arise.

The role will entail:

1. You will maintain meticulous diaries to ensure smooth planning of the executive's meeting commitments, coordinating administrative and travel time as required.
2. Comprehensive coordination of meetings, including arranging facilities, organising catering requirements, and preparing supporting paperwork such as agendas, handouts, and minutes.
3. You will assist with executive reporting, ensuring deadlines are strictly adhered to, and organise complex travel arrangements, taking all transport options into consideration whilst producing informative itineraries.
4. Provide high-quality secretarial services, including occasional minute-taking at relevant meetings.
5. The role also encompasses handling any other ad hoc requests from the Executive Team with flexibility and professionalism.

Applicants will have previous PA experience and a real passion and drive to be an Executive Level right-hand person. Strong communication skills, attention to detail, and a natural sense of drive and service orientation are key.

KatieBard is acting as an agency and is an equal opportunities employer.