Executive Assistant (English, Russian) in London (UK)

Mevelin AG; London; On-site; Confidential; Full time

Job summary

A leading tech start-up in London is seeking an experienced Executive Assistant fluent in Russian and English. This role involves performing a wide range of administrative tasks including data management, document preparation, and scheduling, all within a dynamic and fast-paced environment. Ideal candidates will have extensive experience supporting executives, strong organizational skills, and a proactive approach to problem-solving, contributing to the success of an ultra-high-net-worth family.

Benefits

Competitive compensation level

Paid time off, including vacation/sick leave

23 working days paid holiday and up to 8 statutory bank holidays

Qualifications

• 7+ years experience in senior administrative support.
• Fluent in Russian and English.
• Ability to learn new tools quickly.

Responsibilities

• Manage data entry and contact management.
• Coordinate Zoom meetings and prepare documents.
• Conduct online research and assist with analytics.

Skills

Communication

Multitasking

Organizational Skills

Time Management

Interpersonal Communication

Problem Solving

Detail Orientation

Tools

Google Workspace

Office 365

Zoom

Notion

Jira

Slack

Job description

For our client, a UHNW family based in London with residences across Europe and the Middle East, we are looking foe a:

Executive Assistant (English, Russian) in London (UK)

This is a fantastic opportunity for a fluent Russian/English-speaking Executive Assistant to join a fast-growing tech start-up based in the heart of London. You will be sharp, quick, and efficient, with the ability to communicate effectively at all levels and navigate your way within a fast-paced, fast-growing work environment. The role is London office-based, but the client will consider relocating the right candidate.

Tasks

• Data Entry: Accurately enter, update, and maintain data in a variety of databases and spreadsheets
• Contact Management: Assist in managing and updating contact lists, including customer and supplier information (Excel and AirTable)
• Zoom Coordination: Schedule and manage Zoom meetings, including sending invitations and ensuring all necessary details are provided
• Word Processing and Document Processing: Prepare, edit, and format text, documents, and presentations as needed
• Data Mining: Conduct online research to gather relevant information as requested by a manager (e.g., company profiles)
• Excel Management: Create, update, and manage Excel spreadsheets to support business intelligence and reporting
• Analytics Support: Assist in compiling and analysing data for business reports and presentations
• Document Translation: Translate documents as needed
• Minute Preparation: Assist in taking and preparing meeting minutes
• Data Storage Management: Organise and manage data storage systems to ensure data integrity and availability (Notion)
• Letter Preparation: Compose and prepare business correspondence and letters as required
• Calendar Analytics: Assist in populating calendar and provide analytical support related to calendar management

Requirements

• 7+ years of experience serving in a senior administrative support position where you provided support as an executive or business assistant working in a fast-paced environment supporting business owners, HNWI or CEO
• Team player attitude with excellent communication skills and a positive outlook, who cares deeply about helping others succeed
• Fluent Russian and English are a must
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, Jira,Slack, Notion
• Ability to multitask with ease and prioritise work as needed
• Highly organised with excellent time management skills
• Ability to learn new tools quickly
• Excellent interpersonal communication
• Strong written skills
• Ability to work independently and under the pressure of deadlines
• Solution-driven and detail-focused

Benefits

• Competitive compensation level will be negotiated with the finalist
• Paid time off, including vacation/sick leave
• You shall be entitled to 23 working days paid holiday in each holiday year and up to 8 statutory bank holidays