Executive Assistant (English, Russian) in London (UK)

Mevelin AG; London; On-site; Confidential; Full time

Job summary

An opportunity for a bilingual Executive Assistant has arisen at a fast-growing tech start-up in London. The ideal candidate will have at least 7 years of experience supporting senior leadership in a dynamic environment and be fluent in both Russian and English, with strong organizational and communication skills. This role offers a competitive salary alongside generous paid leave benefits, making it an enticing proposition for a driven professional seeking to make an impact.

Benefits

Competitive compensation

Paid time off

23 working days paid holiday

8 statutory bank holidays

Qualifications

• 7+ years in senior administrative or executive assistant roles.
• Fluent in Russian and English, excellent communicator.
• Proven ability to multitask and manage time effectively.

Responsibilities

• Manage calendars, schedule meetings and prepare documents.
• Data entry and maintenance across various platforms.
• Assist with research and analytics support for reports.

Skills

Communication

Time Management

Solution-driven

Interpersonal Communication

Detail-focused

Multitasking

Tools

Google Workspace

Office 365

Zoom

Slack

Jira

Notion

Job description

For our client, a UHNW family based in London with residences across Europe and the Middle East, we are looking foe a:

Executive Assistant (English, Russian) in London (UK)

This is a fantastic opportunity for a fluent Russian/English-speaking Executive Assistant to join a fast-growing tech start-up based in the heart of London. You will be sharp, quick, and efficient, with the ability to communicate effectively at all levels and navigate your way within a fast-paced, fast-growing work environment. The role is London office-based, but the client will consider relocating the right candidate.

Tasks

• Data Entry: Accurately enter, update, and maintain data in a variety of databases and spreadsheets
• Contact Management: Assist in managing and updating contact lists, including customer and supplier information (Excel and AirTable)
• Zoom Coordination: Schedule and manage Zoom meetings, including sending invitations and ensuring all necessary details are provided
• Word Processing and Document Processing: Prepare, edit, and format text, documents, and presentations as needed
• Data Mining: Conduct online research to gather relevant information as requested by a manager (e.g., company profiles)
• Excel Management: Create, update, and manage Excel spreadsheets to support business intelligence and reporting
• Analytics Support: Assist in compiling and analysing data for business reports and presentations
• Document Translation: Translate documents as needed
• Minute Preparation: Assist in taking and preparing meeting minutes
• Data Storage Management: Organise and manage data storage systems to ensure data integrity and availability (Notion)
• Letter Preparation: Compose and prepare business correspondence and letters as required
• Calendar Analytics: Assist in populating calendar and provide analytical support related to calendar management

Requirements

• 7+ years of experience serving in a senior administrative support position where you provided support as an executive or business assistant working in a fast-paced environment supporting business owners, HNWI or CEO
• Team player attitude with excellent communication skills and a positive outlook, who cares deeply about helping others succeed
• Fluent Russian and English are a must
• Advanced knowledge of online software such as Google Workspace, Office 365, Zoom, Jira,Slack, Notion
• Ability to multitask with ease and prioritise work as needed
• Highly organised with excellent time management skills
• Ability to learn new tools quickly
• Excellent interpersonal communication
• Strong written skills
• Ability to work independently and under the pressure of deadlines
• Solution-driven and detail-focused

Benefits

• Competitive compensation level will be negotiated with the finalist
• Paid time off, including vacation/sick leave
• You shall be entitled to 23 working days paid holiday in each holiday year and up to 8 statutory bank holidays