Executive Assistant (Divisions) — Maternity Cover, FTC

Royal College of Paediatrics and Child Health (RCPCH); Greater London; Hybrid; GBP 33,000 - 44,000; Full time

Job summary

Royal College of Paediatrics and Child Health (RCPCH) is seeking a Divisional Executive Assistant to provide high-quality support to our Executive Directors and Chief of Staff. This role covers diary, task, travel management, governance cycles, inductions and quarterly business reviews, with opportunities to contribute to projects including research, events and data analysis.

The role is based in London with hybrid working, offering flexible hours and the chance to shape executive support across

Qualifications

• Experience supporting senior leaders with diary, travel and task management.
• Strong organisational skills and ability to prioritise.
• Experience providing committee secretariat support.
• Ability to work independently and take initiative.
• Excellent communication skills with diverse stakeholders.
• Experience with governance cycles and data analysis.
• Interest in how AI can improve processes.

Responsibilities

• Provide proactive diary, task and travel management for multiple Executive Directors.
• Understand Directors' needs and adapt your support approach.
• Run end-to-end governance cycles for committees and divisional structures.
• Facilitate timely information flow to committees and senior leadership.
• Coordinate induction of volunteers and team members per processes.
• Support quarterly business review cycle with data requests and reports.
• Assist with core financial administration, including PO creation and invoicing.
• Deliver projects such as research, events and data analysis.
• Identify process improvements to enhance senior leaders’ time use.

Skills

Diary management

Time management

Secretariat support

Stakeholder engagement

Project coordination

Data analysis

Governance cycles

Interpersonal communication

Job description

Royal College of Paediatrics and Child Health (RCPCH) is seeking a Divisional Executive Assistant to provide high-quality support to our Executive Directors and Chief of Staff. This role covers diary, task, travel management, governance cycles, inductions and quarterly business reviews, with opportunities to contribute to projects including research, events and data analysis.

The role is based in London with hybrid working, offering flexible hours and the chance to shape executive support across