Executive Assistant & Data Analysis Lead (Immigration)

Vialto UK & Ireland; Greater London; On-site; GBP 45,000 - 65,000; Full time

Job summary

Vialto UK & Ireland is seeking a highly organized Assistant to support our Chief of Staff and Immigration Global leadership Team in strategic initiatives and day-to-day operational management. This is a hands-on role combining executive support with data management, business intelligence, and administrative coordination.

You will be instrumental in gathering, analyzing, and presenting data to inform business decisions, while ensuring the smooth running of the Immigration leadership team.

Qualifications

• Experience in a business support, data analysis, or executive assistant role.
• Proven experience working with data, preparing reports, and analyzing business information.
• Experience in a professional services environment (law firm, accountancy, consultancy, etc.).
• Track record of managing multiple priorities and meeting deadlines.
• Experience supporting senior management or executives.

Responsibilities

• Maintain and update key business performance databases and dashboards to monitor performance of the service line against objectives.
• Extract, compile, and analyze data from the firm's finance and sales systems; create data sources for forecasting.
• Track service line metrics including client satisfaction; opportunity pipeline; client portfolio data and some financial data.
• Prepare data visualizations and presentations for management meetings.
• Draft internal communications, presentations, and documents.
• Attend leadership meetings, take accurate minutes, and track action items.
• Support project coordination and administrative tasks; track milestones and deliverables.

Skills

Data analysis

Executive support

BI tooling

Advanced Excel

Power BI

Tableau

PowerPoint

Communication

Time management

Tools

Excel

PowerPoint

Word

Outlook

Power BI

Tableau

Job description

Vialto UK & Ireland is seeking a highly organized Assistant to support our Chief of Staff and Immigration Global leadership Team in strategic initiatives and day-to-day operational management. This is a hands-on role combining executive support with data management, business intelligence, and administrative coordination.

You will be instrumental in gathering, analyzing, and presenting data to inform business decisions, while ensuring the smooth running of the Immigration leadership team.