Executive Assistant - Cfo

HOLLAND AND BARRETT; Nuneaton; Hybrid; GBP 42,000 - 60,000; Full time

Benefits offered by this job

H&B Employee Discount - 25%

Pension company contribution

Exclusive benefits, savings from a mix

Job summary

Holland & Barrett is seeking an experienced Executive Assistant to support our Chief Financial Officer in Nuneaton. The role is full-time and hybrid, with two days in the office and travel to London as required.

You will manage a complex diary, anticipate needs, and coordinate board activity alongside senior colleagues. You will interact with senior stakeholders, solve problems proactively and adapt to a fast-moving environment.

Qualifications

• Experience supporting an Executive level leader in a fast-paced environment.
• Ability to adapt to changing priorities in a large organisation.
• Strong judgement, discretion and decision-making in senior stakeholder contexts.

Responsibilities

• Own and actively manage CFO's complex diary, balancing priorities and travel.
• Anticipate meetings and ensure readiness of information for decisions.
• Act as trusted point of contact, managing access and urgent stakeholder requests.
• Resolve urgent or ambiguous issues by routing to the right people.
• Coordinate Board activity, senior meetings and UK/international travel as required.
• Build relationships across Executive and Assistant communities and with external stakeholders.
• Collaborate with Head of CFO Office to keep priorities aligned.
• Support and develop the Team Assistant to ensure effective coverage.

Skills

Executive diary management

Stakeholder coordination

Microsoft 365 proficiency

Tools

Microsoft 365

Job description

Location & working arrangement

Nuneaton, United Kingdom

This is a full time, hybrid role based in Nuneaton, with a minimum of two days per week in the office and travel to London as required.

Supporting a senior Executive means there will occasionally be moments when flexibility outside usual working hours is needed, for example around Board meetings, key events or an urgent, time sensitive issue. We want working patterns to be sustainable, with flexibility and balance in return.

This is a high impact Executive Assistant opportunity supporting our Chief Financial Officer at the heart of a fast moving and changing business.

You will do far more than manage a diary. You will create space, bring order to competing priorities, solve problems before they escal…

Our CFO works at pace, stays close to the detail and values people who can think ahead and act with confidence.

You will need to know when to take ownership, when to challenge constructively and when something genuinely needs Executive input.

The Role

• Own and actively manage a complex Executive diary, balancing priorities, preparation time, travel and changing business needs
• Anticipate meetings, information and decisions the CFO will need and make sure everything is ready at the right time
• Act as a trusted point of contact, using judgement to manage access, urgency and senior stakeholder requests
• Take ownership of urgent or ambiguous problems, find the right people and drive issues through to resolution
• Coordinate Board activity, senior meetings, events and UK and international travel, as required
• Build strong relationships across our Executive and Assistant communities and with senior external stakeholders
• Work closely with the Head of CFO Office so priorities, information and Executive support stay joined up
• Support and develop the Team Assistant, creating effective cover and a strong support partnership

The Person

• Recent experience supporting an Executive level leader in a complex, fast paced organisation
• Experience working within a large organisation where priorities, structures and plans can change quickly
• Excellent judgement, discretion and confidence managing competing priorities
• A proactive approach to problem solving, including being comfortable acting when you do not have every piece of information
• Confidence to challenge constructively and make decisions within your remit
• Strong Microsoft 365 skills, particularly Outlook, Teams, Word, PowerPoint and Excel
• A calm, adaptable approach when plans change at short notice
• Finance experience is not essential. What matters more is your ability to operate effectively around senior leaders in a complex and changing environment.

What we offer

Our Benefits for this role include, but not limited to:

• H&B Employee Discount - 25%
• Pension company contribution
• Exclusive benefits, free advice and savings from a range of retailers and providers
• And many more!

We're passionate about helping every colleague thrive across all dimensions of wellbeing, and we're committed to having a diverse and inclusive workplace. In line with our EPIC values (Expertise, Pioneering, Inclusive, Caring), we embrace and actively celebrate all our colleagues' unique and varying experiences, backgrounds, identities and cultures - I am me, we are H&B.

Holland & Barrett does not accept unsolicited resumes from search firms/recruiters. Please do not forward resumes to our job alias, employees, or any other company location. Holland & Barrett is not and will not be responsible for any fees if a candidate submitted by a search firm/recruiter unless otherwise agreed with respect to specific open position(s). #LI-HYBRID #LI-JK2