Executive Assistant and Office Manager

JR United Kingdom; Kingston upon Hull; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A renowned charity, JR United Kingdom, seeks an Executive Assistant and Office Manager to support the CEO and manage daily operations. Ideal candidates will be proactive, organized, and experienced in HR and office management, working in a hybrid environment.

Benefits

25 days holiday + bank holidays + Christmas closure

Flexible working environment

Qualifications

• Proven experience as an EA or Office Manager.
• Experience in HR admin and basic finance.
• Comfortable managing multiple priorities and sensitive information.

Responsibilities

• Manage CEO's diary and internal meetings.
• Support HR processes including recruitment and onboarding.
• Oversee daily operations and supplier management.

Skills

Organisation

Proactivity

Communication

IT Literacy

Tools

Microsoft Office

Job description

Social network you want to login/join with:

Executive Assistant and Office Manager, Kingston upon Hull, East Yorkshire

Client:

Location:

Kingston upon Hull, East Yorkshire, United Kingdom

Job Category:

Other

EU work permit required:

Yes

Job Views:

2

Posted:

06.06.2025

Expiry Date:

21.07.2025

Job Description:

Location: London N5 (Hybrid – 3 days in the office)

Hours: Full-time, | 25 days holiday + bank holidays + Christmas closure

Are you a proactive, highly organised individual looking for a new role as an EA and office manager for an incredible children's charity? Join Spread a Smile, a growing and joyful charity that brings moments of laughter to seriously ill children in hospitals and hospices across the UK.

We’re looking for an experienced EA & Office Manager to be a vital part of our team. This dual role combines strategic support to the CEO (70%) with day-to-day office management (30%).

You’ll take ownership of the CEO’s diary, meetings, ensuring everything runs seamlessly. You’ll prepare agendas, take minutes and follow up on actions for key internal meetings. You’ll also support with donor relations and communications, helping to prepare presentations and coordinate meaningful engagement.

In your office management role, you’ll oversee the daily operations of our lovely North London workspace. From managing suppliers and coordinating IT access to handling budgets and subscriptions, you’ll ensure everything behind the scenes functions smoothly. You’ll also play a key part in supporting HR processes including recruitment, onboarding, policy updates and staff wellbeing.

We're looking for someone with proven experience supporting senior leadership as an EA or Office Manager, who’s comfortable working across multiple priorities and who thrives on organisation and detail. You’ll need to be confident handling sensitive information, proactive in improving systems, and capable of building trusted relationships with people at all levels. Experience in HR admin, basic finance, and strong IT literacy (especially Microsoft Office) is essential.

In return, you'll be part of a warm, supportive and passionate team, working in a flexible environment with a hybrid set-up (minimum three days a week in our beautiful office). You’ll have the chance to make a meaningful impact on a small but growing charity delivering joy at some of the toughest times in children’s lives.

To apply, please send your CV and a short supporting statement to [emailprotected] by Monday 16th June, 5pm. We may close early if we find the right candidate.