Executive Assistant and Office Manager

BIS Recruit Limited; Greater London; On-site; GBP 45,000 - 55,000; Full time

Benefits offered by this job

Discretionary annual bonus

Private medical insurance

Dental cover

5% employer pension contribution

Gym allowance

25 days' holiday

Job summary

BIS Recruit Limited is partnering with a prestigious London boutique financial advisory firm to appoint an Executive Assistant & Office Manager. The role blends high-level executive support with hands-on office operations in a fast-paced, collaborative environment.

The successful candidate will manage an executive's diary, coordinate international travel, handle expenses, and oversee office facilities, onboarding, and HR administration, ensuring a first-class client experience.

Qualifications

• An experienced Executive Assistant, PA or Office Manager with a hands-on approach.
• Comfortable supporting senior-level executives in a demanding environment.
• Experience within a boutique financial services, investment banking, private equity, asset management, advisory or professional services firm.
• Highly organised, proactive and responsive.
• Able to juggle multiple priorities with excellent attention to detail.

Responsibilities

• Executive Assistant responsibilities: comprehensive diary and inbox management for a senior executive; complex international travel coordination and itineraries; expenses management and administrative support; liaising with stakeholders, clients and external contacts globally; private PA duties including property and household coordination; support during busy deal periods and time-sensitive projects.

Skills

Executive support

Diary management

Travel coordination

Stakeholder liaison

Private PA duties

Office operations

HR administration

Onboarding support

Vendor management

Event hosting

Job description

A highly regarded independent boutique financial advisory firm is seeking a polished, proactive and adaptable Executive Assistant & Office Manager to join its close-knit London team.

This is a rare opportunity to join a prestigious boutique financial services business. The environment is professional, fast-paced and collaborative, offering broad exposure across executive support, office operations and business administration.

The Role

This is a true dual‑role position, combining executive support to a founder with office management responsibilities.

Executive Assistant responsibilities

• Comprehensive diary and inbox management for a senior executive
• Complex international travel coordination and itineraries
• Expenses management and administrative support
• Liaising with stakeholders, clients and external contacts globally
• Providing a degree of private PA assistance, including property and household coordination
• Supporting the executive during busy deal periods and time-sensitive projects

Office Management responsibilities

• Ensuring the smooth day‑to‑day running of a boutique London office
• Managing suppliers, contractors and office maintenance
• Coordinating office facilities, health & safety and workplace initiatives
• Supporting onboarding of new starters and interns
• Assisting with internal communications and general HR administration
• Acting as the main point of contact for office‑related queries
• Managing office equipment, stationery and facilities requirements
• Welcoming visitors and ensuring a first‑class client experience

About You

The successful candidate will be:

• An experienced Executive Assistant, PA or Office Manager with a hands‑on approach
• Comfortable supporting senior‑level executives in a demanding environment
• Experienced within a boutique financial services, investment banking, private equity, asset management, advisory or professional services firm
• Highly organised, proactive and responsive
• Able to juggle multiple priorities with excellent attention to detail
• A strong team player who enjoys working collaboratively
• Confident dealing with senior stakeholders and high‑net‑worth individuals
• Professional, discreet and service‑oriented
• Additional European language skills, particularly Italian or French, would be advantageous but are not essential

The Package

£45,000–£55,000 depending on experience

• Discretionary annual bonus
• Private medical insurance
• Dental cover
• 5% employer pension contribution
• Gym allowance
• 25 days' holiday

This role is based in the office 5 days a week and the hours are 8.30 to 5.30pm.

This role would suit an EA who enjoys being at the heart of a business and is looking for a varied position that combines high‑level executive support with responsibility for creating an exceptional office environment.