Executive Assistant – 4–6 Month FTC (Potential to Become Permanent)

QA Ltd; Greater London; On-site; GBP 32,000 - 48,000; Part time

Benefits offered by this job

27 days' annual leave (incl. 4 festive

Holiday buying scheme

Medicash plan and Employee Assistance

Wellhub, Cycle to Work

Private Medical Insurance

Pension scheme

Development days and charity days

Early Friday finish

Learning resources access

Job summary

QA Ltd is seeking an experienced Executive Assistant to support 2–3 members of the Executive Committee (ExCo) in London. This 4–6 month fixed-term contract may lead to permanent employment.

The role involves managing demanding schedules, coordinating international travel, arranging executive meetings and events, and handling confidential information with discretion. You'll work across senior stakeholders, needing excellent communication, organisation and proactive problem-solving to keep

Qualifications

• Proven experience as an Executive Assistant or Personal Assistant supporting senior executives, ideally at ExCo or Board level.
• Experience managing multiple complex diaries and balancing competing demands from senior stakeholders.
• Confidence prioritising requests, managing expectations and making decisions within agreed boundaries.
• Strong organisational skills and excellent attention to detail.

Responsibilities

• Manage complex diaries for 2–3 ExCo members, coordinating meetings across teams, locations and time zones.
• Prioritise meeting requests, resolve scheduling conflicts and ensure executives have information ahead of key commitments.
• Act as a point of contact for internal and external stakeholders, managing requests and communicating changes.
• Anticipate diary clashes, deadlines and logistical challenges, resolving issues wherever possible.
• Prepare and coordinate meeting materials, presentations, agendas and follow-up actions.
• Arrange domestic and international travel, including flights, accommodation, transfers, visas and itineraries.
• Organise executive meetings, leadership off-sites, conferences and company events.
• Coordinate venues, suppliers, catering, attendee communications and event logistics.
• Process purchase orders, expenses and corporate credit card reconciliations.
• Maintain accurate records and handle confidential information appropriately.

Skills

Executive support

Diary management

Travel coordination

Communication

Discretion

MS Office

Tools

Outlook

PowerPoint

Excel

Word

Job description

About The Role

Location: London

Contract: 4–6 Month Fixed Term Contract (Potential to Become Permanent)

Start Date: Immediate start preferred

Supporting: Executive Committee (ExCo) members

We're looking for an experienced Executive Assistant to support 2–3 members of QA's Executive Committee (ExCo), with the potential to move into a permanent position following an initial temporary period.

This is a busy, varied role supporting senior leaders with demanding schedules, competing priorities and frequent changes. You'll need to be comfortable managing complex diaries, coordinating international travel, organising executive meetings and events, and making sensible decisions when plans change.

We're looking for someone who can get up to speed quickly, understand how their executives like to work and confidently manage the day-to-day detail that allows them to focus on business priorities.

You’ll be working with senior stakeholders across the business, so strong communication, discretion and the ability to manage expectations are essential.

What You'll Be Doing

Executive Support

• Manage complex diaries for 2–3 ExCo members, coordinating meetings across different teams, locations and time zones.
• Prioritise meeting requests, resolve scheduling conflicts and ensure executives have the information they need ahead of key commitments.
• Act as a point of contact for internal and external stakeholders, managing requests and communicating changes.
• Anticipate diary clashes, deadlines and logistical challenges, resolving issues wherever possible.
• Prepare and coordinate meeting materials, presentations, agendas and follow-up actions.

Travel & Events

• Arrange domestic and international travel, including flights, accommodation, transfers, visas and detailed itineraries.
• Manage last‑minute travel changes and ensure executives have accurate, up‑to‑date arrangements.
• Organise executive meetings, leadership off‑sites, conferences and company events.
• Coordinate venues, suppliers, catering, attendee communications and event logistics.

Administration & Finance

• Process purchase orders, expenses and corporate credit card reconciliations.
• Maintain accurate records and handle confidential business information appropriately.
• Support business projects and administrative activities as required.
• Provide cover for other Executive Assistants during periods of absence.

What We're Looking For

• Proven experience as an Executive Assistant or Personal Assistant supporting senior executives, ideally at ExCo or Board level.
• Experience managing multiple complex diaries and balancing competing demands from senior stakeholders.
• Confidence prioritising requests, managing expectations and making decisions within agreed boundaries.
• Strong organisational skills and excellent attention to detail.
• Experience arranging international travel and coordinating executive meetings or corporate events.
• Excellent written and verbal communication skills, with the confidence to work with stakeholders at all levels.
• A high level of discretion and sound judgement when handling confidential information.
• Strong Microsoft Office skills, particularly Outlook, PowerPoint, Excel and Word.
• Experience processing expenses, purchase orders and other finance administration.
• Ability to work independently, adapt quickly and remain organised when priorities change.

We’re particularly interested in candidates who are available immediately or at short notice and have experience stepping into busy executive support environments.

About Us

About QA

QA is a leading technology learning partner, helping organisations build the AI, digital, technology and human skills they need to succeed.

We work with some of the UK's and world's largest organisations, delivering apprenticeships, instructor‑led training, digital learning and tailored development programmes.

Find out more: https://www.qa.com/about/careers/

Wellbeing & Benefits

We offer a range of benefits to support your wellbeing and development, including:

• 27 days' annual leave (including 4 days for festive closure), plus bank holidays.
• Holiday buying scheme.
• Medicash plan and Employee Assistance Programme.
• Wellhub, Cycle to Work scheme and employee discounts.
• Private Medical Insurance at corporate rates.
• Pension scheme.
• 3 development days and 2 charity days per year.
• Early Friday finish at 4pm.
• Access to QA's learning and development resources.

Benefits are subject to the applicable scheme terms and eligibility criteria. Annual leave and relevant entitlements will be pro‑rated where appropriate.

Inclusion at QA

We're committed to building an inclusive workplace and welcome applications from people with different backgrounds, experiences and perspectives.

As a Disability Confident Employer, we offer an interview to disabled applicants who meet the minimum criteria for the role. Please let us know if you require any reasonable adjustments during the recruitment process.