Executive Assistant - 12m FTC London, England, United Kingdom

Schonfeld; Greater London; Hybrid; GBP 42,000 - 60,000; Full time

Job summary

Qualifications

• Proficient in Microsoft Outlook and Microsoft Office Suite.
• Ability to prioritize and manage multiple streams of information & tasks.
• Process-oriented with strong attention to detail.
• Efficient time management and strong sense of urgency.
• Exceptional organizational and time-management skills.
• Self-Starter - Strong ownership of processes and end products.
• Personable, mature, and poised.
• Experience with Navan.
• Experience with organizing events.

Responsibilities

• Manage extensive scheduling and calendar activities for the Global Head of Discretionary Macro and Fixed Income and the DMFI Business Development team.
• Prepare agendas for meetings and handle expenses.
• Arrange domestic and international travel, accommodations, itineraries, and all related arrangements.
• Generate concise reports and dashboards.
• Archive, organize, and update internal notes and candidate materials in the CRM.
• Prepare materials for biweekly meetings with heads of BD and Risk.
• Log and organize resumes/CVs, maintain real-time status updates, and capture interview notes.
• Support relationships with search firms and vendors to ensure a smooth candidate experience and flag bottlenecks.

Skills

Microsoft Outlook

Microsoft Office Suite

Prioritization

Time management

Organization

Navan

Event planning

Self-starter

Communication

Tools

Navan

Job description

The role’s primary responsibly will be supporting the Global Head of Discretionary Macro and Fixed Income and DMFI Business Development team. The ideal candidate is self-motivated, professional, and capable of managing a diverse workload and prioritizing tasks in a fast-paced corporate environment.

What you’ll do

This is a role with many hats; this candidate will be responsible for extensive scheduling and calendar management, preparing agendas for meetings, expenses. They will arrange domestic and international travel, accommodations, itineraries, and all correspondence related to arrangements including flights, hotels, car service, meetings, restaurant reservations and generating concise reports and dashboards.

They will support with Business Development related activities; archiving, organizing, and updating all internal notes, communications, and candidate materials within the CRM database. This candidate will be responsible for working with the heads of BD and Risk to prepare materials for biweekly meetings. This candidate will serve as the operational hub for DMFI Business Development, the hiring pipeline progresses smoothly; they will also log and organize all incoming resumes/CVs, maintain real-time status updates, capture interview notes, prepare meeting materials, managing relationships with search firms and other external vendors to deliver a first-class candidate experience and proactively flag bottlenecks or next steps for key stakeholders.

What you’ll bring

What you need:

• Proficient in Microsoft Outlook and Microsoft Office Suite (Word, Excel, Powerpoint)
• Ability to prioritize and manage multiple streams of information & tasks
• Process-oriented and very strong attention to detail
• Efficient time management and strong sense of urgency
• Exceptional organizational and time-management skills
• Self-Starter - Strong ownership of processes and end products
• Personable, mature, and poised
• Self-motivated
• Ambitious
• Team player
• Personable
• Professional
• Culture carrier
• Experience with Navan
• Experience with organizing events

Who we are

Schonfeld is a global multi-manager hedge fund that strives to deliver industry‑leading risk‑adjusted returns for our investors. We leverage both internal and external portfolio manager teams around the world, seeking to capitalize on inefficiencies and opportunities within the markets. We draw from decades of experience and a significant investment in proprietary technology, infrastructure and risk analytics to invest across four main strategies: Quant, Tactical, Fundamental Equity and Discretionary Macro & Fixed Income.

Our Culture

At Schonfeld, we’ll invest in you. Attracting and retaining top talent is at the heart of what we do, because we believe that exceptional outcomes begin with exceptional people. We foster a culture where talent is empowered to continually learn, innovate and pursue ambitious goals. We are teamwork-oriented, collaborative and encourage ideas—at all levels—to be shared. As an organization committed to investing in our people, we provide learning and educational offerings and opportunities to make an impact. We encourage community through internal networks, external partnerships and service initiatives that promote inclusion and purpose beyond the firm’s walls.

Individuals seeking employment at Schonfeld are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation.

At Schonfeld, we strive to cultivate a sense of belonging throughout all of our employees with Diversity, Equity and Inclusion at the forefront of this mission. As a firm we are committed to creating a hiring process which is not only fair, but also welcoming and supportive. As a part of that, we want to encourage candidates to voluntarily complete the following survey which helps us keep track of how we are doing in our efforts.

Completion of the form is entirelyvoluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

Please note that all options below are as per ONS guidelines.

Race & Ethnicity Definitions

Asian/Asian British- A person identifying as Indian, Pakistani, Bangladeshi, Chinese or any other Asian background.

Black/African/Caribbean/Black British - A person identifying as African, Caribbean or any other Black/African/Caribbean background.

White - A person identifying as English, Welsh, Scottish, Northern Irish, British, Irish, Gypsy or Irish Traveller or any other White background

Mixed or Multiple Ethnic Groups- All persons who identify with more than one of the above three groups e.g. White and Black Caribbean, or White and Asian.

Other Ethnic Group - A person who identify as a group that is not specified here e.g. Arab.