Executive Assistant | 070926

Luna Partners; Greater London; On-site; GBP 68,000 - 83,000; Full time

Benefits offered by this job

Discretionary bonus

Healthcare

25 days' holiday

Health and dental care

Pension

Season ticket loan

Rewards scheme

Job summary

Luna Partners in London’s Piccadilly Circus is seeking an experienced Senior Executive Assistant to support the Head of Tax and Head of Structured Credit on a 14-month maternity cover.

The role requires superb diary management, cross‑stakeholder liaison and a proactive, highly organised approach to complex administration, travel, board materials and confidential governance work.

Qualifications

• Experience as an Executive Assistant supporting at senior level.
• Proactive, professional, focussed, driven, discreet, very organised, dynamic and autonomous.
• Ability to prioritise work and multi-task requests under pressure.
• Tact and good judgement in confidential situations, and proven experience interacting with senior management.
• EA experience within financial services, investment/asset management or professional services.

Responsibilities

• Provide high-level EA and complex administrative support.
• Manage a busy and constantly changing diary, coordinating meetings across multiple internal and external stakeholders.
• Organise meetings, prepare agendas and supporting documentation, and ensure actions are followed up.
• Coordinate domestic and international travel, accommodation and detailed itineraries.
• Act as a key point of contact for senior stakeholders, external advisers and professional partners.
• Support the coordination of board, governance and committee meetings, including preparing and distributing meeting materials.
• Maintain confidential legal, tax and governance documents, records and filing systems.
• Track key deadlines, actions and deliverables, ensuring priorities remain on schedule.
• Coordinate and support a variety of projects across the Legal, Tax & Governance function, managing timelines, actions and key stakeholders.
• Prepare correspondence, presentations, reports and other documentation as required.
• Process expenses and invoices and provide general administrative support across the function.
• Proactively anticipate requirements and help ensure the smooth and efficient day-to-day running of the team.
• Handle sensitive and confidential information with the highest level of discretion and professionalism.

Skills

Executive support

Discretion & integrity

Organised & proactive

Time management

Stakeholder communication

Job description

Executive Assistant to Head of Tax and Head of Structured Credit

Piccadilly Circus | Private Equity

14 month maternity cover

£75k per annum + discretionary bonus, healthcare, 25 days' holiday, full health and dental care, pension, season ticket loan and rewards scheme.

Our client is a leading private equity firm with an established and highly regarded reputation. They are based in contemporary offices in the heart of Central London.

They are looking for an accomplished Senior Executive Assistant who is polished, professional and genuinely passionate about the EA role. The role requires strong relationship management skills due to frequent interaction with senior internal and external stakeholders, as well as a number of speaking engagements and board commitments.

Joining initially on a 14 month maternity contract, you will provide high-level support to the Tax and Structured Credit Team becoming a trusted and integral part of the team.

The Role

You will work closely with senior stakeholders and play an integral role in ensuring the smooth running of both functions. This would suit a highly organised, proactive EA who enjoys taking ownership, anticipating needs and working in a collaborative environment.

Executive Assistant:

Key Responsibilities

• Provide high-level EA and complex administrative support.
• Manage a busy and constantly changing diary, coordinating meetings across multiple internal and external stakeholders.
• Organise meetings, prepare agendas and supporting documentation, and ensure actions are followed up.
• Coordinate domestic and international travel, accommodation and detailed itineraries.
• Act as a key point of contact for senior stakeholders, external advisers and professional partners.
• Support the coordination of board, governance and committee meetings, including preparing and distributing meeting materials.
• Maintain confidential legal, tax and governance documents, records and filing systems.
• Track key deadlines, actions and deliverables, ensuring priorities remain on schedule.
• Coordinate and support a variety of projects across the Legal, Tax & Governance function, managing timelines, actions and key stakeholders.
• Prepare correspondence, presentations, reports and other documentation as required.
• Process expenses and invoices and provide general administrative support across the function.
• Proactively anticipate requirements and help ensure the smooth and efficient day-to-day running of the team.
• Handle sensitive and confidential information with the highest level of discretion and professionalism.

The Profile:

• Experience as an Executive Assistant supporting at senior level
• Proactive, professional, focussed, driven, discreet, very organised, dynamic and autonomous, sense of responsibility.
• Ability to prioritise work and multi-task requests under pressure
• Tact and good judgement in confidential situations, and proven experience interacting with senior management
• EA experience within financial services, investment/asset management or professional services.