Executive Assistant

TalentYard Ltd; Wilmslow; Hybrid; GBP 38,000 - 48,000; Full time

Job summary

TalentYard Ltd in Wilmslow seeks an Executive PA to support the Managing Director in a fast-growing sustainable construction and design business. You will own the MD's diary, manage the inbox, prepare briefs, and coordinate on projects and BD activity.

Join a dynamic team during an exciting growth phase, providing business support with a strong emphasis on efficiency, organisation, and discretion in a hybrid role (office 3–4 days a week, 5 during training).

Qualifications

• Experience supporting at MD or C-Suite level.
• Strong diary management and prioritisation skills.
• Proactive, with excellent written and verbal communication.
• Comfortable coordinating projects and recruitment activities.

Responsibilities

• Managing the MD's diary, prioritising meetings and gatekeeping his time.
• Managing and filtering inbox and following up on actions.
• Preparing meeting agendas, notes and briefing information.
• Keeping actions, deadlines, reporting and KPIs on track.
• Coordinating travel expenses, suppliers and purchasing.
• Supporting recruitment, client meetings, presentations and BD activity.
• Acting as a trusted point of contact for the MD with senior colleagues and clients.
• Providing a small amount of personal support where required as business support.

Skills

Diary management

Gatekeeping

Inbox management

Meeting prep

Organisational skills

Recruitment support

BD support

Travel coordination

Job description

PA to MD - sustainable construction and design, Wilmslow

A fast growing net-zero design and construction business who specialise in delivering sustainable projects across a broad range of sectors requires an Executive PA to support their MD. Based in Wilmslow, this highly ambitious company are going from strength to strength and work on commercial and residential projects nationally with an exciting and growing client base.

This is not a traditional PA role, but more a an opportunity to work closely with a dynamic Managing Director, taking ownership of his diary, inbox and day to day priorities as well as supporting on projects and keeping the business moving forward. This is a new role, working for a straight talking MD who needs a strong PA who thrives in a fast paced environment.

You will be responsible for

• Managing the MD's diary, prioritising meetings and gatekeeping his time.
• Managing and filtering his busy inbox and following up on actions
• Preparing meeting agendas, notes and briefing information
• Keeping actions, deadlines, reporting and KPIs on track
• Coordinating travel expenses, suppliers and purchasing
• Supporting with recruitment, client meetings, presentations and BD activity.
• Acting as a trusted point of contact for the MD with senior colleagues, clients and other contacts.
• A small, limited amount of personal support where required (although this is very much a business support role)

This role will suit an experienced PA or EA who has supported at MD or C-Suite level previously and has a strong level of confidence. It is an opportunity to join an ambitious business which is at an exciting period of growth in a role where no two days are the same.

The role is hybrid, 3-4 days a week in the office in Wilmslow (5 days per week whilst training). Hours are 8-4 or 9-5.