Executive Assistant

Allscreens Nationwide Ltd; Wigan; On-site; GBP 35,000 - 48,000; Full time

Job summary

The Wrightington, Wigan & Leigh NHS Foundation Trust is seeking an Executive Assistant to provide high-quality, confidential support to the Executive Team and the Board. You will manage complex diaries, coordinate meetings and handle sensitive information with professionalism, closely supporting the Company Secretary and governance processes.

Responsibilities include minute taking, circulating papers, and maintaining action logs, while delivering administrative support to executive-led projects

Qualifications

• Experience supporting senior executives with confidential information.
• Proactive, discreet approach and strong organisational skills.
• Ability to manage complex diaries and coordinate meetings.

Responsibilities

• Arrange and coordinate Board and committee meetings.
• Prepare, coordinate and circulate agendas and papers.
• Take accurate minutes and maintain action logs.
• Support governance with terms of reference and good practices.
• Act as contact point for Executive Team and Board, handling requests confidentially.
• Manage complex diaries and screen/prioritise correspondence.
• Utilise Microsoft Office and other IT to compile/analyse information.
• Provide admin support to Executive Team projects and ensure statutory obligations are met.
• Collaborate with hospice admin team and cover duties as needed.

Skills

Diary management

Board coordination

Minutes taking

Confidentiality

Organisational skills

Communication

Relationship building

Tools

Microsoft Office

Job description

As Executive Assistant, you will provide high-quality, proactive and confidential support to the Wigan & Leigh Hospice Executive Team and Board. You will play an important role in ensuring our senior leaders are well organised and effectively supported, managing complex diaries, coordinating meetings and handling sensitive information with professionalism and discretion. Working closely with the Company Secretary, you will support the Board and its committees, including:

• Arranging and coordinating Board and committee meetings.
• Preparing, coordinating and circulating agendas and meeting papers.
• Taking accurate minutes and maintaining clear and up-to-date action logs.
• Supporting compliance with meeting terms of reference and good governance practices.
• Acting as a key point of contact for the Executive Team and Board, responding to requests appropriately and maintaining confidentiality.
• Managing complex diaries and screening and prioritising correspondence.
• Using Microsoft Office and other IT applications to compile, analyse and present information effectively.
• Providing administrative and organisational support to Executive Team-led projects.
• Supporting good governance and helping the hospice meet its statutory, regulatory and legal obligations.
• Working collaboratively with the wider hospice administrative team and providing cross-cover when required.

You will build effective working relationships with colleagues across the organisation and contribute to a professional, supportive and values-led working environment.

The role may occasionally require some out-of-hours working. Please note that job descriptions cannot be exhaustive, and all employees may be required to undertake other duties that are broadly in line with the above key responsibilities.

Wrightington, Wigan & Leigh NHS Foundation Trust